Admin Assistant - Corporate Secretarial

REVUP PROSERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading corporate services provider in Singapore seeks an Admin Assistant to manage corporate secretarial tasks. Responsibilities include coordinating mail services, assisting with scanning documents, and updating client profiles. The ideal candidate should have a diploma and strong communication skills, along with at least one year of relevant experience. This is a permanent role with an onsite work arrangement located in the CBD area.

Qualifications

• Minimum 1 year of relevant work experience.
• Candidate with offshore experiences will be an advantage.
• Positive working attitude with a willingness to learn.

Responsibilities

• Coordinate clients with Hold Mail Services.
• Arrange for the collection and sorting of daily mail.
• Assist in scanning of bank statements and documents.
• Update corporate profiles in Sentroweb for screening.

Skills

Strong interpersonal and communication skills

Detail-oriented

Organizational skills

Proficient in Microsoft Office

Education

Diploma in any field

Job description

Admin Assistant - Corporate Secretarial

• Permanent role
• Onsite work arrangement
• Work location: CBD area

The Opportunity

Mail & Bank Statements

• Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.
• Arrange for the re‑direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

Secretarial Services

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/notarisation of documents.
• Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.

CDD and Sentroweb

• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
• Maintain and follow up with PICs for any alerts from Sentroweb On‑Going Monitoring Reports.
• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Your Background

• Diploma graduate in any field
• Strong interpersonal and communication skills (both written and verbal) for effective client engagement
• Detail-oriented with a high level of accuracy and strong organizational skills
• Positive working attitude with a willingness to learn
• Minimum 1 year of relevant work experience
• Candidate with offshore experiences will be an advantage
• Resourceful and proficient in Microsoft Office
• On-the-job training will be provided

May Anne Ramos

Senior Consultant | R1110127

Revup Proservices Pte Ltd | EA.24C2366