Admin Assistant (1-Year Contract)

Telus Holdings Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A family office in Singapore is seeking a trustworthy Admin Assistant to provide administrative support across business and family matters. This role demands strong organisational skills, a high level of discretion, and the ability to adapt to varying responsibilities. Key duties include managing documentation, coordinating schedules, and handling correspondence. Candidates should have relevant qualifications, experience is preferred. The position offers a 1-year contract with working hours from Mon-Fri, 9 am to 6 pm in the office.

Qualifications

• Minimum Diploma or relevant qualification preferred.
• Prior administrative or personal assistant experience is an advantage.
• Strong organisational and time-management skills required.
• High level of discretion, professionalism, and confidentiality is essential.
• Able to multitask, adapt, and work independently.

Responsibilities

• Provide administrative support for company and family-related matters.
• Manage documentation, filing, record-keeping, and data entry.
• Coordinate schedules, meetings, and travel arrangements.
• Handle correspondence and communications professionally.
• Support ad-hoc tasks and projects for business and family needs.
• Assist with office coordination and day-to-day operations.

Skills

Organisational skills

Time-management skills

Communication skills

Interpersonal skills

Discretion

Microsoft Office proficiency

Education

Diploma or relevant qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Role Overview: We are a family office seeking a trustworthy and adaptable Admin Assistant to provide administrative support across both business operations and family-related matters. This role requires a high level of discretion, flexibility, and strong organisational skills, as responsibilities may vary day to day.

Key Responsibilities

• Provide administrative support for company and family-related matters

• Manage documentation, filing, record-keeping, and data entry

• Coordinate schedules, meetings, appointments, and travel arrangements

• Handle correspondence, emails, and communications professionally

• Support ad-hoc tasks and projects for both business and family needs

• Assist with office coordination and day-to-day operational matters

• Liaise with external vendors, service providers, and stakeholders when required

Requirements

• Minimum Diploma or relevant qualification preferred

• Prior administrative or personal assistant experience is an advantage

• Strong organisational and time-management skills

• High level of discretion, professionalism, and confidentiality

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Able to multitask, adapt, and work independently

• Good communication and interpersonal skills

Contract Details

• 1-year contract

• Working hours: Mon -Fri 9 - 6pm in Office