Admin Assistant

RHYX PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established F&B brand in Singapore is seeking a proactive Admin Assistant to support HR and operations. This role involves handling work pass applications, managing employee profiles, and liaising with government agencies. The ideal candidate should possess strong problem-solving skills, be proficient in MS Office, and be bilingual in English and Chinese. Working hours are Monday to Friday, from 9:00 am to 6:00 pm. Note that this position does not offer Work/Employment Pass sponsorship.

Qualifications

• Strong problem-solving and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Able to work in a fast-paced environment.

Responsibilities

• Handle work pass applications, renewals, and cancellations.
• Engage with employment agencies for staff hiring.
• Manage employees’ profiles and timesheets in QUICKHR.
• Coordinate supply replenishment for outlets.
• Assist with year-end bookkeeping and IRAS submissions.

Skills

Microsoft Office

Problem-solving skills

Multitasking skills

Bilingual in English and Chinese

Data Entry

Tools

QUICKHR

SharePoint

MS Office

Job description

Roles & Responsibilities

We are an established F&B brand seeking a proactive and organised Admin Assistant to support our HR and operations functions.

Key Responsibilities

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration/renewals for new/existing employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs/services for outlets.

Working Hours

Monday–Friday 9:00 am–6:00 pm (5 days)

Workplace Location

9@Tagore, Postal Code 787472

Nearest MRT Station: Lentor MRT (TE5)

Bus No: 138, 167, 169, 860, 980

Requirements

• Strong problem-solving and multitasking skills.
• Able to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Bilingual in English and Chinese (to liaise with Chinese-speaking colleagues and external partners).

Additional Information / Other Remarks

• We welcome applications from Singapore Citizens and Permanent Residents.
• This role does not have Work/Employment Pass sponsorship.

Tell employers what skills you have

• Microsoft Office
• Microsoft Excel
• IRAs
• Inventory
• Arranging
• Data Entry
• MS Office
• SharePoint
• Bookkeeping
• Administrative Support
• Excel
• Microsoft Word
• Calibration