Admin Assistant

ANN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an administrative support staff. The role encompasses general data entry, handling documentation, and supporting various administrative tasks. Applicants should have at least a GCE N/O Levels or ITE qualification, be customer-oriented, and possess good communication skills. Experience in a shipyard or related field is crucial. This position is open to entry-level candidates, and training will be provided.

Qualifications

• Positive mindset and customer-oriented.
• Experience in a shipyard or with subcontractors is essential.
• Entry-level candidates are welcome, training will be provided.

Responsibilities

• Perform general data entry and filing tasks.
• Answer incoming phone calls and reply to emails.
• Handle documentation and simple processing duties.
• Verify invoices from vendors and facilitate their approval.
• Maintain good filing practices for record management.
• Support additional projects and ad-hoc duties.

Skills

Customer oriented with positive mindset

Good interpersonal and communication skills

Dynamic and good team player

Meticulous and well-organized

Proficient in Microsoft Word, Excel, and PowerPoint

Education

Min. GCE N / O Levels or ITE qualification

Job description

Responsibilities

• General data entry & filing
• Answer incoming phone calls and reply to email.
• Ad-hoc administration duties
• Documentation and simple processing duties
• Prepare Invoice and Verify invoices from vendors and facilitate approval processes efficiently
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
• Support additional projects and ad-hoc duties assigned by the HR & Admin Manager

Requirements

• Min. GCE N / O Levels or ITE qualification
• Entry level are welcome to apply, training provided
• Customer oriented with positive mindset
• Dynamic and good team player
• Meticulous and well-organized
• Proficient in Microsoft word, excel and power point
• Good interpersonal and communication skills
• MUST HAVE EXPERIENCE WORKING IN SHIPYARD OR WORKING WITH SUBCONTRACTOR WHO TAKES WORKS IN SHIPYARD(s)