Admin Assistant

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for an administrative support staff in the healthcare and medical equipment industry. The role requires providing support to the service team, managing customer orders, and assisting in report compilation. Applicants should have strong administrative skills and effective communication abilities. The salary ranges from $2500 to $3200, with a work schedule of Monday to Friday, 9am to 5:45pm.

Qualifications

• Strong administrative skills are required.
• Ability to manage customer orders effectively.
• Excellent communication skills, both written and verbal.

Responsibilities

• Provide administrative support to the service team.
• Assist in compiling reports for department head.
• Generate purchase orders and track incoming shipments.
• Manage customers' orders and generate purchase orders.
• Track incoming shipments and ensuring necessary documentation.
• Coordinate with Sales, Service, and Logistics teams for timely orders.
• Maintain filing systems for sales records and prepare financial reports.

Job description

Healthcare & Medical Equipment Industry (Service Department)

Working days & hours: 5days, Mon – Fri, 9am - 545pm

Location: Henderson Rd (159552) - Redhill

Salary: $2500 - $3200

Job scopes:

• Provide administrative support to the service team which includes typing of letters, faxes, e‑mails, filing and handling enquiries both through phone and email.
• Assist in compiling reports for department head.
• Assist in tender documentation and ensure timely submission as required.
• Provide customers’ order management.
• Assist in generating purchase orders, tracking and follow‑up on incoming shipments to ensure orders are shipped and necessary documentation arrived on time for clearance.
• Coordinate with internal colleagues from the Sales, Service, and Logistics team to ensure correct and timely orders are placed and delivered to customers as per contract or quotation.
• Maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279