Admin Assistant

SINGAPORE HUAMAO TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology firm in Singapore is seeking an Administrative Assistant to provide comprehensive clerical support. This role includes handling correspondence, preparing documents, managing office supplies, and assisting with HR tasks like attendance tracking. Familiarity with accounting tasks and desktop operations is essential. The position requires working at both the site office and main office, conveniently located near the east.

Qualifications

• Provide general administrative and clerical support to the office.
• Prepare, organize, and maintain filing systems, both physical and digital.
• Assist in scheduling appointments, meetings, and interviews.

Responsibilities

• Handle phone calls, emails, and correspondence.
• Manage office supplies and coordinate with vendors.
• Support HR administrative tasks such as attendance and leave tracking.

Skills

Administrative support

Communication skills

Organizational skills

Basic accounting

Familiarity with desktop and laptop operation

Job description

Job Description & Requirements

• Provide general administrative and clerical support to the office
• Handle phone calls, emails, and correspondence
• Prepare, organize, and maintain filing systems (physical and digital)
• Assist in scheduling appointments, meetings, and interviews
• Prepare documents, reports, quotations, and presentations
• Manage office supplies and coordinate with vendors
• Support HR administrative tasks such as attendance records, leave tracking, and onboarding documents
• Assist with basic accounting tasks (e.g. invoicing, data entry, expense tracking)
• Coordinate courier services and incoming/outgoing mail, perform other ad-hoc administrative duties as assigned
• Need to work at the site office and the main office, both locations are close to the east
• Must be familiar with desktop and laptop operation