Admin Assistant

CHURROS REPUBLIC PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A leading food and beverage company in Singapore is seeking an Admin Assistant to provide administrative and operational support. The candidate will handle general office duties, maintain records, assist with finance and HR documentation, and ensure compliance with regulations. The ideal applicant should have 1–2 years of experience in a similar role and be proficient in Microsoft Office. This full-time position offers an opportunity to grow within a dynamic work environment.

Qualifications

• Minimum 1–2 years of experience in an administrative support role.
• Proficient in Microsoft Office (Excel, Word, email).
• Detail-oriented and reliable.

Responsibilities

• Handle administrative duties including filing and data entry.
• Assist with invoice processing and accounts administration.
• Maintain employee records and assist in onboarding processes.
• Prepare reports and coordinate with internal teams.

Skills

Organisational skills

Microsoft Office proficiency

Attention to detail

Clear communication

Job description

Job Description

Position: Admin Assistant
Company: Churros Republic
Employment Type: Full-time

Role Overview

The Admin Assistant provides administrative and operational support to ensure the smooth day-to-day functioning of Churros Republic’s office and outlet operations. This role plays a key part in documentation, coordination, reporting, and compliance across finance, HR, and operations.

Key Responsibilities

1. Administrative & Office Support

• Handle general administrative duties including filing, data entry, document management, and correspondence.

• Maintain organised digital and physical records for company documents, contracts, and licences.

• Coordinate office supplies, stationery, and administrative requirements.

2. Operations & Outlet Support

• Support outlet operations with documentation such as SOPs, forms, checklists, and reports.

• Assist in coordinating maintenance requests, service appointments, and operational follow-ups.

• Liaise with outlets to collect daily, weekly, and monthly operational data where required.

3. Finance & Accounting Support

• Assist with invoice processing, filing of supplier documents, and basic accounts administration.

• Support preparation of payment summaries and documentation for finance review.

• Track expenses, petty cash records, and supporting documents.

4. HR & Manpower Administration

• Assist with staff documentation including employment contracts, work passes, levy bonds, and personal files.

• Maintain accurate employee records and update HR trackers.

• Support onboarding and offboarding processes (documentation, access, uniform records).

5. Compliance & Regulatory Support

• Assist in tracking licence renewals, permits, insurance, and statutory requirements.

• Maintain compliance checklists and remind relevant stakeholders of upcoming deadlines.

• Support audits and inspections by preparing required documentation.

6. Reporting & Coordination

• Prepare simple reports, summaries, and trackers for management review.

• Coordinate with internal teams (operations, finance, HR) and external parties (vendors, landlords, authorities).

• Follow up on pending actions and ensure timely completion.

Requirements & Qualifications

• Minimum 1–2 years of experience in an administrative or office support role, preferably in F&B or retail.

• Proficient in Microsoft Office (Excel, Word, email).

• Strong organisational and documentation skills.

• Basic understanding of finance, HR, or operations administration is an advantage.

• Detail-oriented, reliable, and able to handle confidential information professionally.

Key Competencies

• Attention to detail and accuracy

• Time management and organisation

• Clear communication skills

• Ability to multitask and prioritise

• Proactive and responsible attitude