Admin Assistant

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm based in Singapore is seeking an Administrative Support Specialist to ensure smooth site operations. The role involves coordinating meetings, managing procurement requests, and providing employee services. A Diploma in Business Administration or related field is required, along with strong coordination and organisational skills. Previous experience in site administration or HR roles is preferred. This position offers the opportunity to contribute to a dynamic team in a fast-paced environment.

Qualifications

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills.

Responsibilities

• Provide day-to-day administrative and operational support to site leaders and employees.
• Coordinate meetings, training sessions, and other on-site logistics.
• Manage procurement requests for site and plant needs.

Skills

Coordination skills

Organisational skills

Communication skills

Detail-oriented

Education

Diploma in Business Administration, Human Resources, or related field

Job description

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees, ensuring smooth site operations.
• Coordinate meetings, training sessions, room bookings, visitor access, and other on‑site logistics across assigned locations.
• Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.
• Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.
• Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.
• Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.
• Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.
• Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.
• Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified. Email resume to [e-mail]. People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: [phone]. EA License Number: 02C4944. Registration Number: R1872398. Posting Personnel: Ng Jwee Ken. Ref: QV8X3RV6