Admin Assistant

Hirsch Bedner Associates Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading design firm in Singapore is seeking an experienced Administrative Assistant to perform comprehensive support tasks. Responsibilities include handling travel arrangements, overseeing office maintenance, and maintaining internal records. The ideal candidate should have at least a Diploma in Business Studies/Administration and a minimum of 3 years of relevant experience. Proficiency in Microsoft Office is essential. Join us to contribute effectively to our administrative operations.

Qualifications

• Minimum 3 years of relevant working experience.
• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma.

Responsibilities

• Perform comprehensive administrative support including travel arrangements.
• Oversee maintenance of office facilities and equipment.
• Maintain internal records including filing company documentation.
• Handle work pass applications, renewals, and cancellations.
• Process tax clearance submissions.
• Manning of reception duties and answering calls.
• Assist in any administrative assignments or special projects.

Skills

Proficient in Microsoft Office

Education

Diploma in Business Studies/Administration/Management or equivalent

Job description

Job Descriptions:

• Perform a comprehensive and full spectrum of administrative support. Including travel arrangement such as flights, visa & hotel reservations
• Overseeing the maintenance of office facilities and equipment. Secure and propose replacement as needed to avoid interruptions in office procedures
• Maintaining internal records, which may include preparing, filing of company documentations (eg. Employee records, Sick leave, annual leaves, etc)
• Handle work pass applications, renewal, and cancellation
• Processing and timely submission of tax clearance
• Manning of the reception, including answering of incoming calls, arrangement of courier services, administrative duties in the absences of the receptionists when required
• Assist in any other administrative assignment or special projects as required

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Business Studies/Administration/Management or equivalent.
• Minimum 3 years of relevant working experience
• Proficient in Microsoft Office