Admin Assistant

LN ART ID STUDIO PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local art studio in Singapore is looking for an Admin Assistant to provide essential administrative support. The role involves preparing purchase orders and invoices, assisting with inventory counts, and managing document processes. Ideal candidates are those with at least an O Level education, are willing to learn, and have basic computer skills. Training will be provided to entry-level applicants, and the role requires proficiency in reading and writing Chinese to liaise with suppliers in China.

Qualifications

• No prior experience required; training provided.
• Candidates should be willing to learn and attentive to work.

Responsibilities

• Prepare and issue Purchase Orders, Invoices, Quotations, Sales Orders.
• Provide general administrative and clerical support.
• Assist with regular inventory counts and checks.
• Handle filing, data entry, and document management.
• Consolidate payment invoices for processing.
• Manage staff claims and reimbursements.

Skills

Attention to detail

Computer literacy

Chinese language skills

Education

O Level

Job description

Job Description for Admin Assistant

• Prepare and issue Purchase Orders (PO), Invoice, Quotation, Sales Order as and when required
• Provide general administrative and clerical support to the team
• Assist with regular inventory counts and checks to ensure inventory records are accurate
• Perform day-to-day administrative and clerical support
• Handle filing, data entry, and document management (softcopy & hardcopy)
• Consolidate payment invoice to proceed for payment
• Handle staff claims and reimbursement submissions

Requirements:

• Min O Level and above
• Entry-level / no working experience are welcome to apply and training will be provided
• Willing to learn and attentive on work
• Computer literate
• All candidates are welcome to apply and the quota available
• Able to read and write Chinese to communicate with China supplier