Admin Assistance

INTACT ENGINEERING SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable engineering firm in Singapore is seeking an administrative professional to handle communication, manage quotations, and support the operations team. Candidates should have a minimum of secondary education with 1-2 years of administrative experience being advantageous. Proficiency in MS Office and good interpersonal skills are essential. The role also involves managing PPE for workers and checking attendance systems. Candidates should possess a positive work attitude and willingness to learn.

Benefits

5 Days Work Week

Convenient location near public transport

Qualifications

• Minimum Secondary education required.
• 1-2 years of administrative experience preferred.
• Ability to handle multiple tasks independently.

Responsibilities

• Handle incoming phone calls and other communication.
• Generate and submit quotations, delivery orders, and invoices.
• Assist operations team with customer-related document submission.
• Manage PPE purchasing and distribution for workers.
• Check attendance management system with INFOTECH.

Skills

Good interpersonal skills

Proficient in MS Office

Ability to work independently

Drive and initiative

Education

Minimum Secondary education

Job description

Job Highlights

· 5 Days Work Week (Off On Weekends)

· Base in Tuas (35 minutes by Public Transport from Boon Lay MRT)

Responsibilities

• Handles incoming phone calls etc
• Generate and submission of quotations, delivery orders, and invoices
• Assist operation team to prepare, submission and follow up on documents/ forms to customer related to SIC, Site Entry Pass
• Manage PPE purchasing, distribution and recording for workers
• Assist to check the attendance management system with INFOTECH, overtime calculation and etc
• Daily Administrative work and settlement of receivables and payable.
• Assist Accounts & HR Department on Filing and data entry.

Requirements

• Minimum Secondary and above
• Processes at least 1-2 years of admin experience would be an advantage
• Good interpersonal skills
• Proficient in Ms Office skills
• Highly independent, possess drive and initiative

For immediate consideration, please indicate the information below:

• Current and expected salary
• PC literate.
• Positive work attitude and willingness to learn

We regret only shortlisted candidates will be contacted.