Admin & Facilities Management

AUDI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading automotive company in Singapore is seeking an office manager to handle various responsibilities including the management of pantry supplies, coordination of office equipment maintenance, and supervision of facility-related tasks. The ideal candidate will ensure smooth operations by serving as the primary contact for internal office fault reporting and coordinating courier services. This role is crucial for maintaining effective communication and operational efficiency within the office environment.

Responsibilities

• Manage the replenishment and ordering of pantry supplies and consumables.
• Track and monitor all office equipment maintenance and vendor communications.
• Supervise contractors for facility-related tasks.
• Serve as the primary contact for internal office fault reporting.
• Coordinate all international and local courier services.
• Maintain and update the office contact list.
• Manage the distribution of mail from the office letterbox.
• Coordinate issuance and cancellation of petrol/charging cards.
• Check mobile phone invoices/statements monthly.
• Liaise with stakeholders for common office use items.

Job description

Job Responsibilities

• Manage the replenishment and ordering of pantry supplies, beverages and other consumables to ensure continuous availability.


• Track and monitor all office equipment maintenance contacts, coordinating renewals and vendor communications to maintain smooth operations.


• Supervise contractors and service providers for facility-related tasks such as plant watering, delivering and general upkeep.


• Serve as the primary point of contact for internal office fault reporting, promptly liaising with relevant contractors to resolve issue.


• Coordinate and handle all international and local courier services, ensuring timely dispatch and receipt of packages.


• Maintain and regularly update office contact list to ensure accurate and accessible communication channels.


• Manage the opening, sorting and distribution of mail and letters from office letterbox.


• Coordinate the issuance and cancellation of petrol/charging cards for all company cars and maintain accurate records.


• Coordinate and monthly check of all mobile phone invoices/statements.


• Liaise with internal stakeholders regarding common office use items and assist in creating Purchase Requisitions (PRs).