Admin & Accounts & Human Resources & Finance

JAC Recruitment Pte. Ltd.; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a proactive Administrative & Finance Operations Executive. This hybrid role combines office administration, employee support, and finance operations coordination. The successful candidate will manage day-to-day office operations while supporting internal finance workflows and compliance activities. Applicants should have a Diploma or Degree in Business Administration or a related field and 1-3 years of experience in similar roles. Strong organizational and communication skills are essential. Competitive salary and career growth opportunities offered.

Qualifications

• 1–3 years of experience in administration, operations support, or accounting coordination.
• Familiarity with SAP or similar ERP systems is an advantage.
• Proactive, responsible, and able to work independently.

Responsibilities

• Provide general administrative support and ensure smooth office operations.
• Maintain employee records, including attendance and training data.
• Handle document filing and verification for AP/AR and GST processes.
• Ensure proper maintenance of company contracts, agreements, and internal records.
• Arrange business travel, hotel bookings, and visa applications.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to multitask

Education

Diploma or Degree in Business Administration, Finance, Accounting

Tools

SAP

Job description

We are seeking a proactive, detail‑oriented Administrative & Finance Operations Executive to join our team. This hybrid role combines office administration, employee support, and operational accounting coordination. The successful candidate will ensure smooth day‑to‑day office operations while supporting internal finance workflows, compliance activities, and corporate events.

Key Responsibilities

1. Office Administration & Operations

• Provide general administrative support and ensure smooth office operations.

• Coordinate maintenance and repairs for office equipment, air‑conditioning units, company vehicles, and safety systems (fire extinguishers, sprinklers, etc.).

• Manage procurement of stationery, pantry supplies, courier services, and subscriptions.

• Raise purchase orders and maintain electricity usage records.

• Handle document disposal and liaise with building management on lease, parking, and maintenance matters.

2. Employee & Corporate Support

• Maintain employee records, including attendance and training data.

• Track dental and medical insurance entitlements and support corporate insurance matters.

• Organize health screening initiatives and manage internship arrangements.

• Oversee petrol card entitlements and support expatriate tenancy issues (e.g., AC, electrical faults).

3. Finance Operations & Process Control

• Handle document filing and verification for AP/AR and GST processes.

• Check supporting documents such as invoices, delivery orders, and contracts.

• Support SAP accounting workflows for sales and purchase entries, payments, and vendor/customer bank registration.

• Assist with ledger‑related activities (knowledge required; no accounting entries involved).

• Ensure all workflows comply with internal control standards and corporate policies.

• Participate in process improvement and digitalization efforts.

4. Security, Compliance & Documentation

• Oversee office security matters and ensure proper maintenance of company contracts, agreements, and internal records.

• Maintain up‑to‑date filing structures and compliance documentation.

5. Travel & Event Coordination

• Arrange business travel, hotel bookings, and visa applications.

• Assist in planning and coordinating company events such as annual dinners, quarterly meetings, and internal gatherings.

• Manage catering and logistics for in‑house events.

Requirements

• Diploma or Degree in Business Administration, Finance, Accounting, or related fields.

• At least 1–3 years of experience in administration, operations support, or accounting coordination.

• Familiarity with SAP or similar ERP systems is an advantage.

• Strong organizational skills, attention to detail, and ability to multitask.

• Good interpersonal and communication skills to work with cross‑functional teams.

• Proactive, responsible, and able to work independently.

Click Apply Now to submit your application.

📩 Only shortlisted candidates will be contacted.

JAC Recruitment Pte. Ltd.
EA License No: 90C3026
EA Personnel Name: Ng Siew Thien
Registration No: R22107842