ADMIN ACCOUNTS EXECUTIVE

Rothesay Holdings; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A liquor distribution company in Singapore is seeking a proactive Admin & Accounts Executive to manage daily administrative and accounting operations. Responsibilities include processing sales orders, handling invoices, and managing Accounts Payable and Receivable. The ideal candidate should have at least 2 years of relevant experience and a diploma in Accounting or Finance. Proficiency in Microsoft Excel and familiarity with accounting systems like Xero is an advantage.

Qualifications

• Minimum 2 years of relevant experience in liquor trading or distribution.
• Strong attention to detail with good organizational skills.
• Able to work independently in a fast-paced environment.

Responsibilities

• Process sales orders, invoices, and delivery documentation accurately.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Prepare and submit GST returns ensuring compliance.

Skills

Microsoft Excel

AR/AP processes

Good communication

Organizational skills

Education

Diploma or higher in Accounting, Finance, or Business Administration

Tools

Business Central

Xero

Job description

We are seeking a proactive and detail-oriented Admin & Accounts Executive to manage daily administrative and accounting operations in the liquor distribution industry. The role involves processing sales orders, handling administrative tasks, supporting Accounts Receivable (AR) and Accounts Payable (AP) functions, preparing brand owner claims, and assisting with compliance matters such as GST submission.

Key Responsibilities

Administrative Support

• Process sales orders, invoices, and delivery documentation accurately and promptly.
• Maintain proper filing and documentation of administrative and accounting records.
• Handle general office administrative duties, including procurement of office supplies and coordination of documents.
• Liaise with internal departments, external vendors, auditors, and government authorities when required.
• Support management in reporting, budgeting, and ad hoc administrative or finance-related projects.

Accounting & Finance

• Handle Accounts Payable (AP) – verify supplier invoices, process payments, and maintain vendor records.
• Handle Accounts Receivable (AR) – issue customer invoices, record collections, and manage aging reports.
• Manage invoice financing applications and liaise with banks or financial institutions.
• Prepare and submit claims to brand owners for marketing or sales reimbursements in accordance with contractual terms.
• Perform account reconciliations (bank, supplier, customer, intercompany) to ensure accuracy and completeness.
• Prepare and submit GST returns, ensuring compliance with accounting standards and statutory requirements.
• Assist with month-end and year-end closing activities and preparation of financial reports.

Requirements

• Diploma or higher in Accounting, Finance, or Business Administration (or equivalent).
• Minimum 2 years of relevant experience, preferably in the liquor trading or distribution industry.
• Proficient in Microsoft Excel and familiar with accounting systems – experience in Business Central or Xero will be an advantage.
• Knowledge of AR/AP processes, GST reporting, invoice financing, and claim submission.
• Strong attention to detail with good organizational and time management skills.
• Good communication and interpersonal abilities.
• Able to work independently with minimal supervision in a fast‑paced trading environment.

Additional Information

• Industry: Liquor / Wine & Spirits Distribution
• Employment Type: Full-time
• Working Hours: 5.5-day work week (Monday to Friday, half-day on Saturday)