ADMIN

Chee Geen Interior Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading interior design company in Singapore is seeking a highly organized Administrative Assistant to support daily office operations. The ideal candidate will manage office documents, schedule meetings, and coordinate communication among team members. Applicants should have experience in administrative roles, proficiency in Microsoft Office, and strong organizational skills. This role offers a dynamic environment where attention to detail and multitasking are essential.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and organize office documents, emails, and correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and spreadsheets as needed.

Skills

Organizational skills

Time management

Microsoft Office Suite

Communication skills

Customer service

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Office management software

CRM systems

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with daily office operations. The ideal candidate will be responsible for handling administrative tasks, coordinating schedules, and ensuring smooth communication within the organization. This role requires strong multitasking skills, professionalism, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Manage and organize office documents, emails, and correspondence.
• Schedule appointments, meetings, and travel arrangements for executives and team members.
• Prepare reports, presentations, and spreadsheets as needed.
• Handle incoming calls, emails, and inquiries, providing excellent customer service.
• Maintain office supplies and inventory, ensuring smooth daily operations.
• Assist in bookkeeping tasks such as invoicing, expense tracking, and budget management.
• Support HR functions, including new employee onboarding and maintaining personnel records.
• Coordinate events, meetings, and company functions.
• Perform other administrative duties as assigned by management.

Requirements & Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented with a proactive problem-solving approach.
• Ability to work independently and collaboratively within a team.

Preferred Skills

• Experience with office management software or CRM systems.
• Knowledge of basic bookkeeping or accounting principles.
• Familiarity with scheduling and project management tools.