admin

ACE INTEGRATED PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Singaporean company based in Singapore is seeking an administrative professional to provide essential support for the efficient operation of the office. The role requires handling phone calls, scheduling meetings, and performing various administrative duties such as preparation of quotations and maintenance of inventory. Strong communication and organizational skills are necessary for this position, which entails assisting the Director and managing reports. This role offers a chance to be part of a dynamic team in a professional environment.

Responsibilities

• Answers phone calls, schedules meetings, and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assignment of duties.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Prepares quotations, purchase orders, billings, and invoicing.
• Supports team by performing tasks related to organization and communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock and placing orders.
• Manages and produces accurate formal reports.
• Assists Director with additional duties as required.

Job description

About the Role

Provides administrative support to ensure efficient operation of office.

Responsibilities

• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assignment of duties etc.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Prepare quotations, purchase order, billings, and invoicing
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Manage and produce accurate formal reports.
• Assist Director with a range of other duties as may be required from time to time.