Accounts Payable Assistant

KREUZ CHALLENGER PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services company in Singapore is seeking an Accounts Payable Specialist to ensure timely processing of payables and compliance with statutory requirements. You will handle invoice verification, vendor payment processing, and cash flow projections while maintaining accurate vendor data. The ideal candidate has at least 3 years of experience in Accounts Payable, holds a diploma or degree in Accountancy, and is proficient in Oracle or other ERP systems. Strong communication skills and meticulous attention to detail are essential for success in this role.

Qualifications

• At least 3 years of experience in Accounts Payable.
• Meticulous, highly adaptable, and resilient.

Responsibilities

• Process and verify invoices using a 3-way matching principle.
• Ensure timely and accurate submission and payment of WHT.
• Prepare and update weekly cash flow projections for vendor payments.

Skills

Proficient in Microsoft Excel

Strong communication skills

Excellent follow-up and coordination skills

Education

Minimum Diploma or Degree in Accountancy

Tools

Oracle or other ERP systems

Job description

This contract role may be converted to a permanent position, subject to performance and business needs.

Job Summary

To ensure timely and accurate processing of payables, compliance with statutory requirements and effective coordination with internal stakeholders and external vendors.

Duties & Responsibilities

• Process and verify invoices using a 3-way matching principle against purchase orders, delivery orders, and goods receipt notes.
• Review and ensure that the accurate GL code and cost center are properly recorded.
• Capture payment transactions in the system and maintain all relevant documents with proper numbering assigned to each file.
• Document petty cash claims and process staff expense reimbursements.
• Ensure timely and accurate submission and payment of WHT.
• Ensure proper GST treatment and compliance in accordance with Singapore tax regulations.
• Prepare and generate payments to vendors from the accounting system and bank platform, ensuring that all necessary approvals are obtained in line with company policies.
• Prepare and update weekly cash flow projections for vendor payment forecasts to facilitate funding arrangements and monitor cash balances.
• Verify and maintain accurate vendor master data, including the review of new vendor creation forms.
• Perform monthly vendor reconciliations and follow up on any discrepancies identified.
• Respond to and resolve internal and external vendor inquiries in a timely and professional manner.
• Clear and reconcile unallocated payments to support the completeness and accuracy of balance sheet schedules.
• Analyse accounts payable aging by vendor, due date, or project for management meetings.
• Assist with month-end closing activities and the preparation of schedules, such as creditor confirmations, payment keep track and the transaction historical and P&L and Balance sheet schedule.
• Support ad hoc finance duties and projects as assigned.

Requirements

• Minimum Diploma or Degree in Accountancy.
• At least 3 years of experience in Accounts Payable.
• Proficient in Microsoft Excel and Oracle or other ERP systems.
• Meticulous, highly adaptable, and resilient.
• Strong communication skills.
• Excellent follow-up and coordination skills.