Accounts Assistant (AP)

Goldbell Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Accounts Payable Executive. Your role will include processing supplier invoices, managing communications with vendors, and maintaining financial records. The ideal candidate should possess a diploma in finance or accounting and have at least 1 year of relevant experience. Attention to detail and proficiency in ERP systems are essential, as well as a willingness to work in Tuas. This position offers room for growth in a dynamic environment.

Qualifications

• Minimum 1 year of Accounts Payable experience.
• Good understanding of AP processes and accounting principles.
• Knowledge of regulatory standards and compliance requirements.

Responsibilities

• Perform 3-way matching (PO, GRN, Invoice) and process supplier invoices.
• Prepare monthly supplier statement reconciliations.
• Attend to supplier queries promptly and professionally.

Skills

Attention to detail

Organisational skills

Communication skills

Teamwork

Education

Diploma in Finance, Accounting, or related discipline

Tools

Microsoft Dynamics AX

MS Office applications

Job description

Invoice & Payment Processing

• Perform 3-way matching (PO, GRN, Invoice) and process supplier invoices through ERP and supplier portals.
• Handle staff claims submission and verification via the e-claim system.
• Record invoices accurately to the correct accounts and cost centres based on expense nature.
• Identify, investigate, and flag any discrepancies or irregularities in invoice processing.

Reconciliations & Reporting

• Perform bi-monthly and weekly payment runs to suppliers and employees.
• Prepare monthly supplier statement reconciliations.
• Perform bank reconciliations for all outgoing payments.
• Prepare balance sheet schedules and assist in month-end closing activities (AP close).

Stakeholder Management

• Attend to supplier queries promptly and professionally.
• Liaise with internal departments to resolve invoice, payment, or approval matters.

General Support

• Maintain proper filing and documentation for audit and compliance.
• Support process improvements and participate in assigned administrative tasks or projects by the immediate supervisor.

Requirements

• Diploma in Finance, Accounting, or related discipline.
• Minimum 1 year of Accounts Payable experience.
• Good understanding of AP processes and accounting principles.
• Proficient in ERP systems (preferably Microsoft Dynamics AX) and MS Office applications.
• Knowledge of regulatory standards and compliance requirements.
• Meticulous, strong attention to detail, good organisational and time management skills.
• Good communication skills and ability to work both independently and as part of a team.
• Willing to work in Tuas (nearest MRT - Tuas Crescent)