Accounts Assistant (6 months contract)

MINDSG Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A charitable organization in Singapore is seeking an Account Assistant to manage day-to-day invoice processing and assist with various accounting tasks. Candidates should possess a minimum diploma in Accountancy or Finance and have at least one year of hands-on experience in Accounts Payable. Experience with ERP/accounting systems like NetSuite is preferred. This contract position is an entry-level role suitable for individuals looking to grow their careers in finance.

Qualifications

• Possesses 1 year of hands-on experience in Accounts Payable or general accounting.
• Experience in NetSuite Oracle is preferred.

Responsibilities

• Perform day to day invoice processing.
• Attend to suppliers' or stakeholders' enquiries on claims or petty cash.
• Reconcile monthly AP transactions and resolve discrepancies.

Skills

Hands-on experience in Accounts Payable

Experience with ERP/accounting systems like NetSuite

Proficient in Microsoft Office, especially Excel

Communication skills

Problem-solving skills

Education

Minimum Diploma in Accountancy/Finance or equivalent

Tools

NetSuite

Microsoft Excel

Job description

About Us

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

• Perform day to day invoice processing
• Invoice data entry into TenderBoard system
• Review and verify petty cash, debit card and staff claim submission by dept or cost centre
• Review and verify documents to ensure compliance to procurement procedure
• Review and verify invoice document or receipt to ensure GST is accounted for correctly for quarterly reporting to Tax Authority
• Data entry into Netsuite system for recording of petty cash, debit card and staff claim, and payment to beneficiaries
• Attend to suppliers' or stakeholders' enquiries on claims or petty cash
• Reconcile monthly AP transactions and resolve discrepancies, if any.
• Prepare giro application form and maintain giro payment list.
• Provide administrative support to ensure effective and efficient operations to the accounts department
• Prepare AP audit schedules on monthly basis.
• Manage journal entries such as accruals and reclassifications
• Improvement payment processes and enhance system efficiency.
• Maintain E-filing system for all financial documents
• Perform for process workflow documentation for Finance department
• Support AP transformation projects and process improvements.
• Any other ad hoc duties or projects as per assigned

Qualification & Skills

• Minimum Diploma in Accountancy/Finance or equivalent

Other Information

• Possesses 1 year of hands‑on experience in Accounts Payable or general accounting.
• Preferably experience with ERP/accounting systems like NetSuite
• Experience in NetSuite Oracle (will be preferred)
• Proficient in Microsoft Office, especially Excel
• Good interpersonal, communication, and problem‑solving skills

Seniority Level

• Entry level

Employment Type

• Contract

Job Function

• Management and Manufacturing

Industries

• Civic and Social Organizations

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