Accounts & Admin Executive | Family Office | Tax Accounting

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A financial services firm in Singapore is seeking a Family Office Accounts & Admin Executive to manage financial records and support daily operations of a newly established family office. Responsibilities include maintaining accounting entries, preparing reports, coordinating with external parties, and ensuring compliance with regulations. Candidates should have a diploma in Accounting or Finance, two years of relevant experience, and strong attention to detail. Proficiency in QuickBooks is preferred.

Qualifications

• Minimum two years of experience in a similar role.
• Familiarity with accounting software such as QuickBooks is preferred.
• Ability to manage multiple deadlines and work independently.

Responsibilities

• Maintain financial records and update accounting entries.
• Record interest and dividend income accurately.
• Prepare meeting minutes and financial summaries.
• Assist with family office setup and compliance.
• Coordinate with external auditors and service providers.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Diploma or degree in Accounting or Finance

Tools

QuickBooks

Microsoft Excel

Job description

About Our Client: Our client is seeking a Family Office Accounts & Admin Executive to support the setup and daily operations of a newly established family office. You will assist with accounting tasks, maintain financial records, update the investment portfolio, and handle general administrative duties to ensure smooth day-to-day operations.

Key Responsibilities

• Maintain Financial Records: Record and update accounting entries, including expenses, invoices, reimbursements, and other routine transactions.
• Realized Income Booking: Record interest income, dividend income, coupon payments, and related portfolio income accurately and in a timely manner.
• Update Portfolio Valuations: Update the investment portfolio to reflect changes in market value and ensure accurate mark-to-market reporting.
• Prepare Reports & Documentation: Prepare meeting minutes, assist in compiling financial summaries, and support the preparation of information required for annual reporting.
• Support Family Office Setup: Assist with the preparation, coordination, and submission of required documents during the establishment of the family office.
• Support Payment Processing: Assist with payment preparations, ensure proper documentation, and maintain organised records for audit and compliance purposes.
• Liaise with external parties: Coordinate with auditors, HR consultants, and service providers on documentation and operational matters.
• Ensure Compliance & Accuracy: Ensure accounting records and processes comply with trust company requirements, internal controls, and regulatory standards.

Requirements

• Diploma or degree in Accounting, Finance, or a related field.
• Two years of experience in a similar capacity.
• Experience or familiarity with QuickBooks or similar accounting software.
• High attention to detail and accuracy in data entry and reconciliation.
• Proficiency in Microsoft Excel and familiarity with accounting software is a plus.
• Good organisational skills and ability to manage multiple deadlines.
• Good communication skills when coordinating with service providers.
• Ability to work independently in a lean, fast-paced family office environment.
• Willingness to learn and take on broader responsibilities as the family office grows.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)