Accounts & Admin Executive | Family Office

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services company is looking for a Family Office Accounts & Admin Executive in Singapore. This role supports setup and daily operations of a family office, handling accounting tasks, maintaining financial records, and ensuring smooth administrative processes. Candidates should have a diploma in Accounting or Finance, along with two years of experience in a similar role. Proficiency in QuickBooks and Microsoft Excel is preferred. Strong organisational and communication skills are essential to manage multiple deadlines and liaise with service providers.

Qualifications

• Two years of experience in a similar capacity.
• High attention to detail and accuracy in data entry and reconciliation.
• Ability to work independently in a fast-paced family office environment.

Responsibilities

• Record and update accounting entries including expenses and invoices.
• Update investment portfolio to reflect changes in market value.
• Assist with payment preparations and maintain organised records.

Skills

Attention to detail

Organisational skills

Communication skills

Education

Diploma or degree in Accounting, Finance, or a related field

Tools

QuickBooks

Microsoft Excel

Job description

About Our Client:

Our client is seeking a Family Office Accounts & Admin Executive to support the setup and daily operations of a newly established family office. You will assist with accounting tasks, maintain financial records, update the investment portfolio, and handle general administrative duties to ensure smooth day-to-day operations.

Key Responsibilities:

• Maintain Financial Records: Record and update accounting entries, including expenses, invoices, reimbursements, and other routine transactions.
• Realized Income Booking: Record interest income, dividend income, coupon payments, and related portfolio income accurately and in a timely manner.
• Update Portfolio Valuations: Update the investment portfolio to reflect changes in market value and ensure accurate mark-to-market reporting.
• Prepare Reports & Documentation: Prepare meeting minutes, assist in compiling financial summaries, and support the preparation of information required for annual reporting.
• Support Family Office Setup: Assist with the preparation, coordination, and submission of required documents during the establishment of the family office.
• Support Payment Processing: Assist with payment preparations, ensure proper documentation, and maintain organised records for audit and compliance purposes.
• Liaise with external parties: Coordinate with auditors, HR consultants, and service providers on documentation and operational matters.
• Ensure Compliance & Accuracy: Ensure accounting records and processes comply with trust company requirements, internal controls, and regulatory standards.

Requirements:

• Diploma or degree in Accounting, Finance, or a related field.
• Two years of experience in a similar capacity.
• Experience or familiarity with QuickBooks or similar accounting software.
• High attention to detail and accuracy in data entry and reconciliation.
• Proficiency in Microsoft Excel and familiarity with accounting software is a plus.
• Good organisational skills and ability to manage multiple deadlines.
• Good communication skills when coordinating with service providers.
• Ability to work independently in a lean, fast-paced family office environment.
• Willingness to learn and take on broader responsibilities as the family office grows.