Accounts Admin

ATAS DISTRIBUTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A distribution company in Singapore seeks a detail-oriented Accounts Payable professional. This role requires proficiency in accounting software and includes responsibilities such as invoice processing, payment reconciliation, and vendor management. Ideal candidates have at least a minimum O Level and strong organizational skills. Full-time position with standard working hours from 8.30am to 6pm, Monday to Friday.

Qualifications

• Minimum O Level or equivalent.
• Proficiency in accounting software (Quickbooks, etc.) and MS Office.
• General accounting knowledge; 1-3 years of AP experience is a bonus.

Responsibilities

• Verify, code and process vendor invoices accurately.
• Prepare timely payments in compliance with company policies.
• Ensure accuracy by reconciling accounts payable balances.

Skills

Proficiency in accounting software

Strong attention to details

Organizational skills

Ability to multi-task

Education

Minimum O Level or equivalent

Tools

Quickbooks

MS Office

Job description

Employment Type: Full Time

Working Hours: Monday to Friday (8.30am - 6pm)

Responsibility (Accounts Payable)

1. Invoice Processing

• Verify, code and process vendor invoices into the accounting system accurately and timely.
• Match invoices with purchase orders and delivery receipts.
• Resolve discrepancies with vendors and internal departments.

2. Payment Processing

• Prepare payments (eg. check, GIRO, online banking) in compliance with company policies.
• Ensure timely payments to avoid late payments and maintain good vendore relationships.
• Handle urgent or ad hoc payment requests

3. Account Reconciliation

• Ensuring accuracy by reconciling accounts payable balances with vendor statements and other financial records.

4. Expense Reimbursement

• Review and process employee expense reports in accordance with company policies.
• Monitoring / verify receipts and ensure compliance with expense guidelines.

4. Vendor Management

• Maintain vendor records, including payment terms.
• Respond to vendor inquiries and resolve payment issues.

5. Month-End Closing & Reporting

• Assist in month-end closing activities related to AP.
• Reconcile AP sub-ledger to the general ledger.
• Generate aging reports and assist with accruals.

6. Compliance & Process Improvement

• Ensure compliance with company policies and accounting standards.
• Identify opportunities to streamline AP processes and improve efficiency.

7. Online Platforms Disputes

• Investigate the disputes issues and make decisions (approve or reject disputes) on all online platforms.

Requirements:

• Minimum O Level or equivalent.
• Proficiency in accounting software (Quickbooks, etc) and MS Office.
• General accounting knowledge is needed. 1-3 years of AP experience is a bonus.
• Ability to multi-task and to work independently.
• Strong attention to details and organizational skills.