ACCOUNT ASSISTANT

Shin Li; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction administrative service provider in Singapore is seeking an Administrative Executive to handle various HR and administrative functions. Responsibilities include managing expense claims, coordinating recruitment processes, and overseeing vendor relations. The ideal candidate should have experience in the construction industry, possess good interpersonal skills, and be proficient in Microsoft Office. This role demands attention to detail and the ability to meet deadlines.

Qualifications

• Experience in HR & administrative disciplines in the construction industry.
• Meticulous with good interpersonal and communication skills.
• Basic Microsoft Office skills.

Responsibilities

• General administrative duties including documentation and filing.
• Check, verify, and process expense claims.
• Assist and coordinate recruitment processes.
• Handle staff insurance and medical issues.
• Manage work pass applications for foreign new hires.
• Liaise with the site to coordinate and place orders.

Skills

Attention to detail

Interpersonal skills

Communication skills

Basic Microsoft Office

Tools

Odoo app

Job description

• General administrative duties including documentation, filing & updating data, etc
• Check, verify, and process expense claims and reimbursements
• Responsible for effective recording, maintenance, and reporting of HR information
• Managing the renewal of corporate licenses, ISO and certifications
• Assist and coordinate recruitment processes
• Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc
• Work pass applications for foreign new hires (including renewal and cancellation)
• Prepare stationery for new staff, such as a laptop, email, and share folder (by Dept)
• Knowledge ofworker salary calculations(including OT, allowances, and deductions)
• Perform any ad-hoc duties assigned by manager or management
• Handle and redirect incoming calls, emails, and correspondence daily
• Liaise with the site/ store man/ purchaser to coordinate and place material orders
• Assist site workers with work-related matters and provide necessary support
• Oversee vendor and supplier relations for smooth office operations.
• Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
• To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
• Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.
• Experience in HR & administrative disciplines in the construction industry
• Meticulous with good interpersonal and communication skills
• Basic Microsoft Office skills
• Able to meet the deadline