(1) Export Coordinator /& (2) Sales Coordinator

Aim Recruit Consultancy Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An employment agency in Singapore is looking for an Export Coordinator based in Joo Koon. The role includes handling sales enquiries, processing orders, and preparing essential export shipping documents. Candidates must hold a diploma and have at least 2 years of relevant experience. This position offers a salary up to SGD 3,500 and involves coordinating logistics and ensuring accurate invoicing. Interested applicants are encouraged to apply by sending their updated resume.

Qualifications

• Diploma holder with 2 years relevant experience.

Responsibilities

• Handle sales enquiries, generate quotations, and coordinate order consolidation.
• Ensure customer's order is processed and invoiced accurately.
• Prepare shipping documents for export shipping including Bill of Lading, packing list, shipping certificate, declaration, certificate of origin, marine insurance.
• Updates on the cargoes estimated arrival/departure dates to all stakeholders.
• Liaise and coordinate with Logistics Department on delivery schedule and inventory matters.
• Ensure invoices from service providers (e.g., freight forwarders) are submitted to Finance for processing.
• Processing warranty and insurance claims, and maintain records of all sales and shipping documents.

Job description

1. Export Coordinator /Up to $3,500 @Joo Koon

• Handle sales enquiries, generate quotations, and coordinate order consolidation.

• Ensure customer’s order is processed and invoiced accurately.

• Prepare shipping documents for export shipping including Bill of Lading, packing list, shipping certificate, declaration, certificate of origin, marine insurance).

• Updates on the cargoes estimated arrival / departure dates to all stakeholders.

• Liaise and coordinate with Logistics Department on delivery schedule and inventory matters.

• Ensure invoices from service providers (eg. freight forwarders) are submitted to Finance for processing.

• Processing warranty and insurance claims, and maintain records of all sales and shipping documents.

• Diploma holder with 2 years relevant experience

2. Sales Coordinator /Up to $3,300 @Joo Koon

• Handle enquires from customers and advise on product availabilities, delivery dates/location etc.

• Process customers’ orders. Prepare documentary supports, input orders into system.

• Take special orders for items not in stock and notify customers when items are available.

• Filing correspondence, coordinate, handle shipping and delivery documents, & negotiate LC.

• Processing documents for sales meeting, tracking sales records and take parts in sales meeting

• Work with other departments to deal with products/ technical/refund/supplychain queries.

• Handle shipping and customs invoice and liaise with company forwarders and shipping agents

• Processing and updating of PO/records in the system. Verify supplies invoices against PO/System.

• Verify orders confirmation against PO/System, inform supply chain for any discrepancy

• Negotiate rate with forwarders for best possible rate in line with the company’s buying policy

• Coordinate all inbound traffic, maximizing cost effectiveness and tracking all consignments

• Experience in process sales orders, coordinate shipments, and order management.

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894