Administrative Assistant

SWISSOTEL; Makkah Region; On-site; SAR 40,000 - 60,000; Full time

Job summary

A luxury hotel chain in the Makkah Region of Saudi Arabia is seeking a talented individual to oversee their Talent & Culture department. This role includes providing exceptional service, managing administrative duties, and coordinating Culinary operations. The ideal candidate should possess excellent communication skills and a Bachelor's Degree or relevant hotel management qualification. Previous experience in a hotel environment is essential, along with expertise in MS Office and Opera systems. Fluency in English is a must.

Qualifications

• 1+ year experience in a hotel environment.
• Ability to prioritize work in a multitasking environment.
• Fluency in English required.

Responsibilities

• Offer professional, friendly, and engaging service.
• Oversee Talent & Culture department operations.
• Maintain a confidential filing system for office correspondence.
• Coordinate all aspects of Culinary activities.
• Follow departmental policies and safety procedures.

Skills

Interpersonal skills

Communication skills

Organizational skills

Discretion

Detail-oriented

Proactivity

Education

Bachelor's Degree or Hotel Management Degree

Tools

MS Word

Excel

PowerPoint

Opera

Job description

Overview

Reporting to the Executive Chef, responsibilities and essential job functions include but are not limited to the following:

Responsibilities

• Consistently offer professional, friendly and engaging service
• Oversee Talent & Culture department in the day-to-day operation of the department
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
• Assist with and support staff events
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office
• Organize and execute administrative systems & procedures and perform necessary supportive duties.
• Coordinate and support all aspects of Culinary activities.
• Serve as a principal source of information for the team.
• Follow departmental policies and procedures
• Follow all safety policies
• Other duties as assigned

Qualifications

• Excellent interpersonal and communication skills.
• Ability to prioritize work in an environment with multiple interests.
• Ability to handle complex and confidential information with discretion.
• 1+ year experience in a hotel environment.
• Bachelor's Degree and/or Hotel Management Degree, preferred.
• Excellent communication skills (verbal & written).
• Knowledge of MS Word, Excel, PowerPoint, Windows.
• Knowledge of Opera in multiple platforms.
• Proactive and highly detail-oriented with excellent organizational skills.
• Ability to manage multiple functions and projects while meeting deadlines.

Additional Information

• Prior experience working with Opera or a related system
• Fluency in English