Training Administration Assistant

Applicantz; Dhahran Compound; On-site; SAR 120,000 - 150,000; Full time

Job summary

A training administration company is seeking a Saudi Training Administration Assistant to coordinate training programs and support various administrative tasks. The ideal candidate will have excellent English communication skills and a background in training administration or customer service with 1-3 years of experience. Responsibilities include managing training logistics, generating invoices, and ensuring compliance with training documentation. This role requires attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• Saudi nationality is mandatory.
• Excellent English speaking and writing skills are required.
• 1-3 years’ experience in training administration or coordination.

Responsibilities

• Coordinate training schedules, venues, and participant communications.
• Manage training records and certifications.
• Handle course registrations and confirmations.

Skills

Excellent English communication skills

Attention to detail

Organization skills

Customer service skills

Education

Diploma or Bachelor’s degree in Business Administration or HR

Tools

MS Excel

Outlook

LMS/CRM/Booking systems

Job description

Job Title

Training Administration Assistant

Contract Duration - 1 Year (with possible extension)

Location: Dammam, Eastern, SA

Training Institute/Client - EnergyTech (https://www.energytech.edu.sa/) (FKA SPSP)

Role Summary

We are seeking a Saudi with excellent English communication skills to support the end-to-end administration of technical and safety training programs. The role is execution-focused, covering training coordination, system bookings, records, invoicing, and short-course support.

Candidate Requirements

• Saudi (mandatory)
• Excellent English speaking and writing skills (mandatory)
• Diploma or Bachelor’s degree (Business Administration, HR, or similar preferred)
• 1–3 years’ experience in training administration, coordination, or customer service
• Comfortable using MS Excel, Outlook, invoicing and system-based tools (LMS/CRM/Booking systems)
• Strong attention to detail, organization, and follow-up skills
• Ability to work independently in a fast-paced training environment

Key Responsibilities

• Coordinate training schedules, venues, trainers, and participant communications
• Manage training records, attendance, certifications, and LMS updates
• Handle course registrations, confirmations, and system-based bookings
• Generate quotations and invoices; coordinate with Finance for billing follow-ups
• Act as the first point of contact for trainees, trainers, and corporate clients
• Ensure training documentation and activities meet compliance requirements
• Support short-course listings, promotions, and enrolment tracking
• Prepare basic reports on training attendance, feedback, and completion status