Strategic Project Coordination Specialist

IHCC; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

IHCC in Jeddah seeks a meticulous Project Coordination and Executive Administrative Support professional to assist the Vice President Operations across the IHCC project portfolio. You will manage emails, calendars, meetings, and concise updates to keep projects on track.

You will maintain action trackers, minutes, and status reports, coordinating cross-functional information with procurement, finance, design and site teams, escalating bottlenecks to ensure timely decisions while maintaining

Qualifications

• Bachelor's degree or diploma in Business Administration, Project Management, Engineering or a relevant discipline, or equivalent coordination experience.
• Advanced proficiency in Microsoft Outlook, Excel, Word and PowerPoint; ability to maintain professional correspondence and consolidated status reports.
• 5–8 years of relevant experience in project coordination, executive support or cross-functional administration, preferably within construction, design-build or project-based organisations.

Responsibilities

• Coordinate meetings, calendars, emails and operational correspondence for the VP Operations; provide briefing material and logistics.
• Prepare agendas, minutes of meetings and action trackers with clear ownership and deadlines.
• Coordinate cross-functional information flows between Head Office and site teams, including procurement, finance and design.
• Maintain tracking registers for project requirements, approvals and outstanding information; escalate bottlenecks as needed.
• Support standardized templates, trackers and reporting using Microsoft Office and approved project tools.

Skills

Strong professional written and spoken

Education

Bachelor's degree or diploma in Business Administration, Project Management, Engineering or a relevant discipline

Tools

Microsoft Outlook

Excel

Word

PowerPoint

ClickUp

Power BI

ERP systems

Job description

IHCC in Jeddah seeks a meticulous Project Coordination and Executive Administrative Support professional to assist the Vice President Operations across the IHCC project portfolio. You will manage emails, calendars, meetings, and concise updates to keep projects on track.

You will maintain action trackers, minutes, and status reports, coordinating cross-functional information with procurement, finance, design and site teams, escalating bottlenecks to ensure timely decisions while maintaining