Senior Executive Assistant - Operations & Projects

Hill Intl.; Saudi Arabia; On-site; SAR 140,000 - 210,000; Full time

Job summary

Hill Intl. in Saudi Arabia seeks a Senior Executive Assistant to lead administrative operations, streamline processes, and support project teams across megaprojects.

The role demands strong leadership, meticulous organization, and proactive problem solving. You will coordinate meetings, manage records and onboarding, ensure governance, and maintain professional relationships with stakeholders while upholding confidentiality and efficiency in a complex corporate environment.

Qualifications

• 10+ years of experience leading administrative operations in large projects or corporate environments.
• Experience coordinating within infrastructure, construction, or mega projects.
• Proficiency in Microsoft Office and admin systems; ability to learn new software quickly.
• Excellent verbal and written communication; ability to build stakeholder relationships.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Leadership and supervision of administrative personnel.
• Knowledge of records management, document control, and governance practices.
• Ability to maintain confidentiality with discretion and professionalism.
• Proactive in identifying process improvements to boost efficiency.
• Experience developing and implementing efficient administrative processes.

Responsibilities

• Lead and manage administrative support functions, ensuring efficient operations across the department.
• Coordinate office operations, facilities, and support services, including workspace requirements and maintenance.
• Oversee document control, records management, and information governance, maintaining accurate records.
• Support team coordination, meeting management, and scheduling for project activities.
• Ensure compliance with company policies, procedures, and governance.
• Coordinate onboarding activities and employee administrative support.
• Maintain reporting, tracking, and filing systems, ensuring up-to-date records.
• Drive continuous improvement initiatives to boost administrative efficiency.
• Facilitate cross-functional coordination and communication between project teams and stakeholders.
• Provide timely and accurate administrative support to project and business operations.

Skills

Administrative leadership

Office management

Stakeholder engagement

Microsoft Office

Verbal and written communication

Time management

Leadership

Records management

Process improvement

Tools

Microsoft Office

Job description

Hill Intl. in Saudi Arabia seeks a Senior Executive Assistant to lead administrative operations, streamline processes, and support project teams across megaprojects.

The role demands strong leadership, meticulous organization, and proactive problem solving. You will coordinate meetings, manage records and onboarding, ensure governance, and maintain professional relationships with stakeholders while upholding confidentiality and efficiency in a complex corporate environment.