Executive Office & Design Coordination Lead

BMC; Jeddah; On-site; SAR 112,000 - 201,000; Full time

Job summary

BMC, based in Jeddah, Saudi Arabia, seeks an Office Manager to support the COO and executive team with high‑level administrative, coordination, and organizational duties. The role covers day‑to‑day office operations, executive communications, and project coordination across departments.

You will manage COO scheduling, prepare documents and reports, take minutes, and coordinate internal meetings. The position also involves basic graphic design for reports and support for interior design elements

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office Suite and basic graphic design tools (Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills (English and Arabic preferred).
• Excellent organizational and time management abilities.

Responsibilities

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO’s office, and external stakeholders.
• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems (digital and physical).
• Track deadlines, KPIs, and office workflows.
• Provide graphic design support for internal reports, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on interior design elements for office upgrades or events.
• Assist with event planning and college functions.
• Manage inventory and procurement of office supplies.

Skills

Communication

Organization & Time Management

Microsoft Office

Education

Bachelor’s degree in Business Administration/Office Management

Tools

Canva

PowerPoint

Adobe Suite

Job description

BMC, based in Jeddah, Saudi Arabia, seeks an Office Manager to support the COO and executive team with high‑level administrative, coordination, and organizational duties. The role covers day‑to‑day office operations, executive communications, and project coordination across departments.

You will manage COO scheduling, prepare documents and reports, take minutes, and coordinate internal meetings. The position also involves basic graphic design for reports and support for interior design elements