Senior Document Controller

Astek Middle East; Riyadh; On-site; SAR 100,000 - 167,000; Full time

Job summary

Astek Middle East is seeking a Senior Document Controller to manage project documentation across energy efficiency, sustainability, construction, and infrastructure in Saudi Arabia. You will ensure accurate filing, version control, and timely distribution while coordinating with PMO, engineers, and contractors.

Ideal candidates have a Bachelor's degree or diploma, 3+ years in document control, strong English, and hands-on EDMS experience (Aconex, SharePoint, Documentum).

Qualifications

• 3+ years of professional experience in document control.
• Experience in Saudi Arabia or GCC preferred.
• Experience supporting project coordination or PMO activities.
• Knowledge of EDMS, revision management, and transmittals.
• Strong English writing and speaking skills.

Responsibilities

• Manage receipt, distribution, filing, tracking, and archiving of project documentation.
• Maintain document registers and tracking systems.
• Ensure correct numbering, version control, and storage.
• Coordinate document transmittals with internal teams and external stakeholders.
• Monitor status, revisions, submissions, and approvals.
• Prepare status reports for management.
• Manage EDMS access and security.
• Support project closeout and handover documentation.
• Maintain retrievable records throughout the lifecycle.

Skills

Document control experience

Organizational skills

Communication skills

Attention to detail

Coordination

Education

Bachelor's degree or diploma

Tools

EDMS (Aconex, SharePoint, Documentum)

Microsoft Office (Excel, Word, Outlook)

PDF management tools (Bluebeam/Adobe Acrobat)

PM tools (Primavera P6 / MS Project)

Job description

Astek Middle East is part of Astek, a global engineering and technology consulting group founded in France in 1988 and now present on five continents. The Middle East entity delivers IT and technology services across Saudi Arabia, the UAE, and Jordan, supporting clients in public and government, healthcare, transportation, banking, retail, airlines, and tourism. With 10,000 employees worldwide and revenue of €620 million in 2023, Astek focuses on digital transformation and complex systems engineering for international clients. The group promotes a strong culture of entrepreneurship, innovation, and continuous skills development. More information is available on the Astek Saudi Arabia and UAE country pages, and candidates can reach Astek Middle East at [e-mail].

About the Role

We are seeking a Senior Document Controller to manage, organize, and maintain project documentation and records across energy efficiency, sustainability, construction, and infrastructure projects in Saudi Arabia. The role will be responsible for ensuring project documents are accurately captured, reviewed, tracked, distributed, and archived throughout the project lifecycle. The successful candidate will work closely with project managers, engineers, consultants, contractors, and PMO teams to maintain effective document control processes and ensure timely access to accurate project information.

Responsibilities

• Manage the receipt, distribution, filing, tracking, and archiving of project documentation, including drawings, specifications, contracts, correspondence, reports, and technical documents.
• Maintain accurate and up-to-date document registers and tracking systems.
• Ensure documents are correctly numbered, version-controlled, and stored in accordance with established project procedures.
• Coordinate document transmittals between internal teams, contractors, consultants, and other project stakeholders.
• Ensure timely processing and distribution of incoming and outgoing documentation.
• Review documents for completeness, accuracy, and compliance with document control procedures before distribution.
• Monitor document status, revisions, submissions, and approvals, and follow up on outstanding or overdue documents.
• Prepare document status reports and provide regular updates to project management and relevant stakeholders.
• Manage electronic document management systems (EDMS), including document access, permissions, and records security.
• Support project closeout and handover activities, including the preparation and organization of final documentation and as-built packages.
• Maintain proper records and ensure documents are readily retrievable throughout the project lifecycle.
• Support continuous improvement of document control procedures and workflows.

Qualifications

• Bachelor's degree or diploma in Business Administration, Engineering, Information Management, or a related field.

Required Skills

• 3+ years of relevant professional experience in document control.
• Professional experience in Saudi Arabia or the GCC is preferred.
• Demonstrated experience supporting project coordination, project execution, and/or project management activities.
• Relevant professional document control certification or accreditation is an advantage.
• Strong understanding of document control procedures, revision management, transmittals, and project records.
• Good command of English, both written and spoken.
• Strong organizational, communication, coordination, and attention-to-detail skills.

Technical Skills

• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, or equivalent platforms.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong knowledge of document numbering, revision control, transmittal workflows, and document tracking.
• Experience with PDF management and markup tools such as Bluebeam Revu or Adobe Acrobat is an advantage.
• Familiarity with project management and scheduling tools such as Primavera P6 or Microsoft Project is a plus.
• Experience maintaining document registers, logs, trackers, and project reporting systems.
• Familiarity with document management requirements within construction and engineering projects.

Preferred Skills

• Certified Document Controller (CDC) or equivalent certification.
• Experience in construction, energy, infrastructure, engineering, or facility management projects.
• Previous experience working on projects in Saudi Arabia.
• Familiarity with ISO 9001 quality management documentation requirements.
• Experience supporting project closeout, handover, and as-built documentation.
• Experience working within multidisciplinary project teams and PMO environments.

What We're Looking For

We are looking for an experienced document control professional who is highly organized, detail-oriented, and capable of managing large volumes of project documentation while maintaining accuracy and consistency. The position is open to candidates with 3+ years of relevant experience, including professionals with significantly more experience who meet the technical and qualification requirements.