Senior Document Controller

Egis Group; Riyadh; On-site; SAR 200,000 - 320,000; Full time

Job summary

Egis is seeking a Senior Document Controller to lead document control activities in Riyadh, Saudi Arabia. You will manage versioning, access control, and archival processes while ensuring compliance with organizational policies and Saudi regulations.

You will mentor team members, implement standardized procedures, and drive process improvements to enhance efficiency across the organization. Strong English skills and extensive experience in regulated environments are essential.

Qualifications

• 12+ years of experience in document control, records management, or related administrative field.
• Advanced proficiency with DMS and ERP software.
• Strong knowledge of ISO standards and regulatory compliance frameworks.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks.
• Proven ability to train and mentor team members.

Responsibilities

• Manage and maintain document control systems, including version control, document tracking, and archival procedures.
• Ensure all documentation complies with organizational policies, industry standards, and Saudi regulatory requirements.
• Supervise and coordinate document control team members, providing guidance, training, and performance feedback.
• Develop and implement standardized document management procedures and best practices to improve efficiency and accuracy.
• Conduct regular audits of documentation systems to verify compliance and identify areas for process improvement.
• Collaborate with cross-functional departments to establish document requirements, standards, and distribution protocols.
• Maintain accurate records of document revisions, approvals, and access logs.
• Analyze document control metrics and prepare reports to support management decision-making.
• Serve as a subject matter expert on document control procedures and regulatory compliance matters.
• Customize and optimize document management software and systems to meet organizational needs.

Skills

Document control

Records management

DMS

ERP software

ISO standards

Quality management

Regulatory compliance

MS Office

English skills

Process improvement

Team training

Tools

Document Management System

ERP software

Microsoft Office

Job description

About Us

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

About the Role

We are seeking a detail-oriented and organized Senior Document Controller to join our team in Riyadh, Saudi Arabia. In this role, you will oversee the management, control, and distribution of critical documentation while ensuring compliance with organizational standards and regulatory requirements. As a Senior Document Controller, you will lead document control initiatives, mentor team members, and implement process improvements to enhance operational efficiency across the organization.

• Manage and maintain comprehensive document control systems, including version control, document tracking, and archival procedures
• Ensure all documentation complies with organizational policies, industry standards, and applicable Saudi Arabian regulatory requirements
• Supervise and coordinate document control team members, providing guidance, training, and performance feedback
• Develop and implement standardized document management procedures and best practices to improve efficiency and accuracy
• Conduct regular audits of documentation systems to verify compliance and identify areas for process improvement
• Collaborate with cross-functional departments to establish document requirements, standards, and distribution protocols
• Maintain accurate records of document revisions, approvals, and access logs
• Analyze document control metrics and prepare reports to support management decision-making
• Serve as a subject matter expert on document control procedures and regulatory compliance matters
• Customize and optimize document management software and systems to meet organizational needs

What do we need from you

• 12+ years of professional experience in document control, records management, or related administrative field
• Advanced proficiency with document management systems (DMS) and enterprise resource planning (ERP) software
• Strong knowledge of ISO standards, quality management systems, and regulatory compliance frameworks
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Exceptional attention to detail and commitment to accuracy in all documentation
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills in English
• Demonstrated ability to analyze processes and implement improvements
• Experience working in a regulated industry or compliance-heavy environment
• Familiarity with Saudi Arabian business practices and regulatory environment (preferred)
• Proven track record of training and developing team members (preferred)
• Experience with data analysis and reporting tools (preferred)