Document Controller

Egis; Riyadh; On-site; SAR 134,000 - 201,000; Full time

Job summary

Egis in Riyadh, Saudi Arabia, is seeking an organized Document Controller to manage project documents and maintain control systems across our construction and engineering projects.

Primary duties include logging and distributing documents, updating registers, conducting audits, and training staff on EDMS and document management practices using Aconex and Microsoft Office.

The role requires 5 years of relevant experience and a Bachelor's degree in Business Administration or Information Management.

Qualifications

• Bachelor’s degree in a related field.
• 5 years of experience in document control or similar role.
• Proficiency with EDMS (Aconex) and MS Office.

Responsibilities

• Establish and maintain a comprehensive document control system for all project-related documents.
• Receive, log, and distribute incoming and outgoing documents in a timely manner.
• Ensure proper filing, storage, and retrievability of documents.
• Maintain document registers, databases, and archives.
• Implement and monitor document control procedures and workflows.
• Assist in preparing and distributing reports, presentations, and project materials.
• Collaborate with project teams for version control and revision management.
• Conduct regular audits to ensure compliance with procedures.
• Train and support team members on document control processes.
• Assist in implementation and maintenance of electronic document management systems.

Skills

EDMS (Aconex)

Microsoft Office

Education

Bachelor’s Degree in Business Administration / Information Management

Tools

Aconex

Job description

Job Reference/ID: d3f8d91a-b38b-4bea-ab02-38211e93d8a0

Job Description / Role

We are seeking an organised Document Controller to join our organization in Riyadh, Saudi Arabia.

Key Responsibilities

• Establish and maintain a comprehensive document control system for all project-related documents.
• Receive, log, and distribute incoming and outgoing documents in a timely manner.
• Ensure all documents are properly filed, stored, and easily retrievable.
• Maintain and update document registers, databases, and archives.
• Implement and monitor document control procedures and workflows.
• Assist in the preparation and distribution of reports, presentations, and other project-related materials.
• Collaborate with project teams to ensure proper document version control and revision management.
• Conduct regular audits to ensure compliance with document control procedures.
• Train and support team members on document control processes and systems.
• Assist in the implementation and maintenance of electronic document management systems.

Experience Required

• 5 years of experience in document control or similar role, preferably in construction, engineering, or related industries.

Education Qualifications

• Bachelor’s Degree in Business Administration, Information Management, or related field.

Skills Required

• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong knowledge of document control processes, best practices, and industry standards.
• Excellent organizational and time management skills with keen attention to detail.
• Ability to work efficiently in a fast-paced environment and manage multiple priorities.
• Strong communication and interpersonal skills.
• Experience with database management and data entry.
• Familiarity with filing and archiving systems.
• Knowledge of relevant industry regulations and standards.
• Ability to work independently and as part of a team.

Employment / Job Type: Full Time

About the Company

French headquartered international group working in construction engineering, mobility services, and operations. Egis provides consulting, design, project management, and asset operation across transport, buildings, water, energy, and urban development, and operates airports and road infrastructure in several countries. Its Gulf offices work on metro systems, highways, airports, stadiums, and master planned developments.

Company Industry: Construction

Department / Functional Area: Document Control

Closing Date: Not mentioned (apply as soon as possible)