Secretary

Opus; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Opus in Riyadh is seeking a Secretary to provide administrative and organizational support to management, coordinate appointments, correspondence, and meetings, ensuring daily operations run efficiently and with confidentiality. The role requires a relevant qualification in secretarial work or administration, proficiency in English, strong organizational and customer service skills, and experience with office software and email.

Qualifications

• A relevant qualification in secretarial work or administration, or a related field.
• Previous experience in administrative work or secretarial duties is an advantage.
• Proficiency in using office computer programs and email.
• Good organizational, communication, and customer service skills.
• Accuracy, tact, the ability to prioritize, and maintain confidentiality.
• Proficiency in English is required for both speaking and writing.

Responsibilities

• Organize appointments and meetings, and prepare the agenda when needed.
• Answer calls and welcome visitors, and direct inquiries to the appropriate party.
• Prepare correspondence, reports, and meeting minutes, and file them.
• Organize paper and electronic files and records, and update them.
• Follow up on administrative tasks and assignments and coordinate accordingly.
• Arrange travel bookings, meetings, and hospitality when needed.
• Handle information and documents with confidentiality and professionalism.
• Perform other related office and administrative tasks.

Skills

Organizational skills

Communication skills

Confidentiality

English proficiency

Education

Secretarial/Administration qualification

Tools

Office software

Email proficiency

Job description

Job Description: Secretary

Purpose of the Role
Provide administrative and organizational support to the management, coordinate appointments, correspondence, and meetings, ensuring daily operations run efficiently and with confidentiality.

Duties and Responsibilities

• Organize appointments and meetings, and prepare the agenda when needed.

• Answer calls and welcome visitors, and direct inquiries to the appropriate party.

• Prepare correspondence, reports, and meeting minutes, and file them.

• Organize paper and electronic files and records, and update them.

• Follow up on administrative tasks and assignments and coordinate accordingly.

• Arrange travel bookings, meetings, and hospitality when needed.

• Handle information and documents with confidentiality and professionalism.

• Perform other related office and administrative tasks.

Qualifications and Requirements

• A relevant qualification in secretarial work or administration, or a related field.

• Previous experience in administrative work or secretarial duties is an advantage.

• Proficiency in using office computer programs and email.

• Good organizational, communication, and customer service skills.

• Accuracy, tact, the ability to prioritize, and maintain confidentiality.

• Proficiency in English is required for both speaking and writing.

Performance Indicators

• Accuracy in organizing appointments, meetings, and correspondence.

• Speed in completing requests and administrative tasks.

• Quality of filing documents and ease of retrieving them.

• Adherence to deadlines and maintaining the confidentiality of information.