Secretary

MENAPOWER; Riyadh Region; On-site; SAR 60,000 - 100,000; Full time

Job summary

MENAPOWER in Riyadh is seeking a capable Secretary to support HR and administrative functions. You will manage executives' calendars, coordinate travel and visas, and prepare documents.

The role requires organizing files, handling correspondence in English and Arabic, and maintaining confidential information with strong MS Office skills. Ideal candidates hold a bachelor’s in business administration or secretarial studies, with excellent communication and a professional demeanor.

Qualifications

• Bachelor’s degree in business administration or diploma in Secretarial Studies, Office Administration, or related field.
• Experience with calendar management, travel arrangements, and visa coordination.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication in English and Arabic.

Responsibilities

• Manage executives' calendars, appointments, meetings, and travel, including visa arrangements.
• Maintain employees' files, including payroll, loans, vacation earnings, settlements, and insurance.
• Prepare agendas, presentations, reports, minutes, and other business documents.
• Coordinate internal and external meetings and follow up on action items.
• Handle correspondence, emails, phone calls, and visitors professionally.
• Maintain confidential and sensitive company information.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting materials and ensure executives have required information.
• Coordinate with departments, clients, suppliers, government entities (GOSI, MOI, MOL, etc.).
• Arrange domestic and international travel with flights, accommodation, transport, itineraries.
• Perform general administrative duties.
• Excellent written and verbal communication in English & Arabic.

Skills

admin

Education

Bachelor’s degree in business administration or diploma in Secretarial Studies, Office Administration, or related field

Tools

Microsoft Office

Job description

Secretary - Job Profile

Job Title: Secretary

Department: HR / Administration

Reports To: HR Team / Co’s Executives

Required Qualifications

• Bachelor’s degree in business administration/ and or diploma in Secretarial Studies, Office Administration, or a related field.

Key Responsibilities

• Manage the executives’ calendar, appointments, meetings, travel arrangements, and reminders, including necessary visa arrangements such as Schengen, UK, US, & other countries.
• Maintaining employees' files, including payroll, personal loans, vacation earnings, final settlement, and health & motor vehicle insurance.
• Prepare agendas, presentations, reports, minutes, and other business documents.
• Coordinate internal and external meetings and follow up on action items.
• Handle correspondence, emails, phone calls, and visitors professionally.
• Maintain confidential and sensitive company information.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting materials and ensure executives have the required information in advance.
• Coordinate with departments, clients, suppliers, government entities (GOSI, MOI, MOL, etc.), where required.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries for the employees.
• Perform general administrative and office-support duties as assigned.
• Excellent written and verbal communication skills in English & Arabic.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

Skills

admin