Secretary / Office Support Assistant

Client of Eram Talent; Eastern Province; On-site; SAR 60,000 - 90,000; Full time

Job summary

Client of Eram Talent in Saudi Arabia's Eastern Province seeks a Secretary Office Support Assistant to provide administrative and secretarial support to managers and department staff.

You will manage calendars, coordinate meetings, handle calls, process office requests and help maintain records to support daily operations.

Qualifications

• Associate Diploma or higher qualification preferred.
• Bachelor's degree is an advantage.
• 3–5 years of relevant experience as Secretary/Administrative Assistant.
• Experience in office administration, reception, help desk support, or expediting preferred.
• Basic knowledge of Microsoft Office and standard office equipment.
• Good English communication skills, both written and verbal.
• Strong organizational, coordination, and follow-up skills.
• Ability to manage multiple administrative tasks in an office environment.

Responsibilities

• Manage calendars, appointments, meetings and meeting room bookings for managers.
• Handle phone calls, receive visitors and direct inquiries to appropriate personnel.
• Process gate passes, corporate service requests, taxi requests and other office-related requests.
• Manage office stationery supplies, B2B shopping carts and follow up on orders and deliveries.
• Prepare and maintain timesheets, e-leave applications and employee leave records.
• Coordinate business travel requests and related services for employees.
• Prepare expense reports and support miscellaneous payment-related requests.
• Collect reports and provide general administrative and secretarial support to managers and staff.

Skills

English communication

Organizational skills

Multitasking

Telephone etiquette

Calendar management

Education

Associate Diploma

Bachelor's degree

Tools

Microsoft Office

Office equipment

Job description

We are looking for a Secretary Office Support Assistant to provide administrative and secretarial support to managers and department personnel in an office environment The successful candidate will be responsible for managing calendars coordinating meetings handling office requests maintaining records and supporting daily administrative operations

Key Responsibilities

• Manage calendars appointments meetings and meeting room bookings for managers
• Handle phone calls receive visitors and direct inquiries to the appropriate personnel
• Process gate passes corporate service requests taxi requests and other office-related requests
• Manage office stationery supplies B2B shopping carts and follow up on orders and deliveries
• Prepare and maintain timesheets e-leave applications and employee leave records
• Coordinate business travel requests travel arrangements and related services for employees
• Prepare expense reports and support miscellaneous payment-related requests
• Collect reports and provide general administrative secretarial and office support to managers and department staff

• Associate Diploma or higher qualification is preferred.
• Bachelor s degree is an advantage.
• 3 5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role.
• Experience in office administration, reception, help desk support, or expediting is preferred.
• Basic knowledge of Microsoft Office applications and standard office equipment.
• Good telephone etiquette and the ability to receive and convey messages accurately.
• Good English communication skills, both written and verbal.
• Strong organizational, coordination, and follow-up skills.
• Ability to manage multiple administrative tasks and work effectively in an office environment.