Executive Secretary

Dar Wa Emaar; Al Khobar; Vor Ort; SAR 60.000 - 90.000; Vollzeit

Zusammenfassung

Dar Wa Emaar seeks an experienced Executive Assistant to support the CEO in Al Khobar. The role focuses on calendar management, travel coordination, and high-quality correspondence.

You will prepare meeting materials, take minutes, handle confidential documents, and ensure seamless operations with cross‑functional teams. A Bachelor's in business or related field and 3–5 years in similar roles are preferred.

Qualifikationen

• Bachelor's degree in Business Administration or related field.
• 3–5 years in executive secretarial or senior admin roles.
• Experience supporting a CEO or senior executive preferred.

Aufgaben

• Manage CEO calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings with prep.
• Organize travel: flights, lodging, transport, itineraries.
• Prepare agendas, minutes, and supporting documents.
• Record minutes and follow up on action items; support board meetings.

Kenntnisse

Calendar management

Executive support

Meeting coordination

Travel arrangements

Documentation

Confidentiality

Ausbildung

Bachelor's degree in Business Administration

Jobbeschreibung

Key Responsibilities

Executive Support and Calendar Management

• Manage the CEO's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, ensuring all necessary arrangements and documents are prepared in advance.
• Organize business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prioritize requests and manage scheduling conflicts to ensure the CEO's time is utilized effectively.

Correspondence and Documentation

• Prepare, review, and format professional correspondence, reports, presentations, letters, and other executive documents.
• Handle incoming and outgoing communications on behalf of the CEO when required.
• Maintain an organized filing system for executive documents, records, and correspondence.
• Ensure the accuracy, confidentiality, and timely distribution of official documents.

Meetings and Follow-up

• Prepare meeting agendas, briefing materials, and supporting documents.
• Attend meetings when required, record minutes, and document key decisions and action items.
• Follow up with relevant departments and executives to ensure timely completion of assigned actions.
• Coordinate board meetings, executive committee meetings, and other high-level engagements as required.

Qualifications and Experience

• Bachelor's degree in Business Administration, Office Management, Management, or a related field; a diploma with relevant experience may be considered.
• Minimum of 3-5 years of experience in executive secretarial, personal assistant, or senior administrative roles.
• Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.