Executive Secretary

Dallah Albaraka Company; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Dallah Albaraka Company in Jeddah is seeking an experienced administrative professional to provide secretarial and office support to section heads, handling time management, correspondence, and confidential matters. You will supervise admin staff from Levels 1 to 3, coordinate diary entries, route mail, and draft replies to keep operations running smoothly.

The ideal candidate possesses a Bachelor degree, 2–4 years of related experience, and strong English writing skills along with solid IT

Qualifications

• Bachelor degree in Business Administration or related field.
• 2-4 years of related administration experience.
• Strong English language and professional writing skills.
• Excellent IT and computer literacy.
• Effective presentation and facilitation abilities.

Responsibilities

• Provide complete secretarial and administrative support to function heads.
• Handle time management, correspondence disposition, and confidential matters.
• Supervise Levels 1–3 within the Administration unit to ensure efficiency.
• Coordinate diary management and draft replies as needed.
• Route correspondence, obtain information, and maintain supply levels.

Skills

Business Acumen

English Language Skills

Professional Writing Skills

IT & Computer Literacy

Presentation / Facilitation Skills

Education

Bachelor degree in Business Administration or related field

Job description

The jobs in this level are responsible for providing the necessary support to section heads by offering a complete secretarial, administrative support service and general office duties of a responsible and confidential nature. This includes first point of contact direction, time management, correspondence disposition and resolution, leading administration staff.

Responsibilities

• Follows all relevant Administration procedures so that work is carried out in a controlled and consistent manner.
• Follows the day-to-day operations related to own jobs in the Administration to ensure continuity of work.
• Supervises the activities and work of Levels 1, 2 & 3 to ensure that all work within a specific area of the Administration unit activity is carried out in an efficient manner.
• Provides a complete secretarial and administrative service to function heads or a department to facilitate the processes and allows them to concentrate on mainstream activities.
• Provides a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
• Provides a time management/diary service for the managers to ensure ability to attend all key meetings at the appointed times.
• Communicates section head's instructions or desires to various individuals and/or departments, and furnishes and obtains information from other managers.
• Monitors office stationary usage and initiate replenishment action to maintain supply levels.

Qualifications

Education

• Bachelor degree in Business Administration or any related field

Experience

• 2-4 years of related experience

Skills

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills