Retail Facilities & Projects Admin Coordinator (Riyadh)

AlFuttaim; Riyadh; On-site; SAR 47,000 - 71,000; Full time

Job summary

Al-Futtaim Retail is seeking an organized Admin Assistant to support Retail Store Development facilities and projects in Riyadh. You will maintain maintenance schedules, handle procurement documentation, and coordinate with stores, mall management, and service providers.

Requirements include 3-5 years of relevant experience, fluency in Arabic and English, and strong Microsoft Office skills. This is an on-site role supporting contracts, budgets, and administrative records across Saudi Arabia.

Qualifications

• 3-5 years of relevant experience in facilities administration, procurement coordination, contract administration, or project administration.
• Experience in document control and tender coordination.
• Experience coordinating with internal departments, vendors, and external service providers.
• Experience within retail or multi-site operations in Saudi Arabia is preferred.
• Fluency in Arabic and English is required.

Responsibilities

• Maintain the annual Planned Preventive Maintenance (PPM) schedule in accordance with approved facilities maintenance contracts.
• Coordinate procurement documentation, purchase requisitions and contract renewals.
• Track vendor invoices, payment status and renewal dates.
• Maintain electronic filing and document control systems for quotations, approvals, POs, invoices, and reports.
• Support with store openings, relocations, and project handovers across Saudi Arabia.

Skills

Microsoft Office Suite

Excel

Organizational skills

Coordination

Communication

Education

Diploma or Bachelor’s Degree in Business Administration or related discipline

Tools

Excel

Word

PowerPoint

Outlook

Job description

Al-Futtaim Retail is seeking an organized Admin Assistant to support Retail Store Development facilities and projects in Riyadh. You will maintain maintenance schedules, handle procurement documentation, and coordinate with stores, mall management, and service providers.

Requirements include 3-5 years of relevant experience, fluency in Arabic and English, and strong Microsoft Office skills. This is an on-site role supporting contracts, budgets, and administrative records across Saudi Arabia.