Facilities & Projects Admin Lead | Multi-Site Operations

Robinson & Co (Singapore) Pte Ltd; Riyadh; On-site; SAR 67,000 - 100,000; Full time

Job summary

Al-Futtaim is seeking an Admin Assistant to provide structured administrative and coordination support across KSA facilities and projects. You will maintain records, support procurement, and monitor contracts and renewals, working with multiple teams including Facilities, Procurement, and Finance.

Ideal candidates have a diploma or degree in Business Administration, 3–5 years in facilities or project administration, and strong MS Office skills with fluency in Arabic and English to coordinate

Qualifications

• Diploma or Bachelor's degree in Business Administration or related discipline.
• 3-5 years of relevant experience in facilities administration, procurement coordination, contract administration, or project administration, preferably within retail or multi-site operations in KSA.
• Strong MS Office skills, particularly Excel, Word, PowerPoint, and Outlook.
• Fluency in written and verbal Arabic and English with the ability to coordinate professionally with internal and external stakeholders.

Responsibilities

• Maintain records, trackers, and document control across facilities and projects.
• Coordinate planning, PPM, RM, and access with stores and service providers.
• Track procurement docs, PRs, invoices, and payments.
• Monitor contracts, renewals, and statutory certificates.
• Support store openings, relocations, and handovers.
• Prepare weekly/monthly reports and dashboards.

Skills

Document control

Tender coordination

Arabic-English communication

Time management

Organization

Technical awareness

Problem solving

Education

Diploma or Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Al-Futtaim is seeking an Admin Assistant to provide structured administrative and coordination support across KSA facilities and projects. You will maintain records, support procurement, and monitor contracts and renewals, working with multiple teams including Facilities, Procurement, and Finance.

Ideal candidates have a diploma or degree in Business Administration, 3–5 years in facilities or project administration, and strong MS Office skills with fluency in Arabic and English to coordinate