Riyadh Office Operations Coordinator (Onsite)

FileCloud; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

20 days PTO

Wellbeing stipend

Lunch provided

Hardware reimbursement

Job summary

FileCloud is recruiting an Office Operations Coordinator for an onsite role in Riyadh. The candidate will manage day-to-day office execution, facility logistics, vendor follow-ups, procurement administration, document control, and renewal tracking.

Reporting locally to the Managing Director, you will collaborate with HR, Finance and IT to ensure smooth operations. Ideal candidates have 3–5 years of relevant experience in Saudi Arabia, hold a diploma or bachelor’s in business administration or

Qualifications

• 3-5 years of relevant experience in office administration, operations coordination, employee services, or comparable roles in Saudi Arabia.
• A diploma or bachelor's degree in business administration, operations, human resources, finance or related discipline, or equivalent practical experience.
• Fluent Arabic and strong business English, both written and spoken.
• Strong working knowledge of Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint.
• Demonstrated ability to build and maintain accurate trackers, organise documents, monitor deadlines and close follow-up actions.

Responsibilities

• Maintain office readiness including access, meeting rooms, supplies, visitors, and basic facilities.
• Coordinate serviced-office provider and local vendors, practical employee and leadership-visit logistics, and current vendor/service records.
• Coordinate interview schedules and local recruitment logistics.
• Run onboarding checklist and follow up on workspace equipment, access, insurance, employment documents, and iqama or visa administration.
• Maintain master renewal calendar with 60-, 30-, and 14-day alerts.
• Track document requests, prepare routine document packs, obtain signatures and follow up with HR, Finance, legal advisers and government-relations.
• Obtain quotations, prepare purchase-support documents and track approvals.
• Ensure invoices and expense submissions have supporting documents and evidence of receipt, then route through Finance process.
• Maintain office-spend tracker and follow up on deliveries without unauthorised commitments.
• Coordinate meetings, leadership visits, travel, and working sessions.
• Prepare agendas, capture actions, maintain owner-and-deadline logs, and support company events in Saudi Arabia.
• Provide weekly status of deadlines, blockers, overdue items and required decisions.

Skills

Fluent Arabic

Business English

Tracker management

Executive support

Cross-functional coordination

Education

Diploma or Bachelor's in Business Administration or related

Tools

Microsoft 365

Job description

FileCloud is recruiting an Office Operations Coordinator for an onsite role in Riyadh. The candidate will manage day-to-day office execution, facility logistics, vendor follow-ups, procurement administration, document control, and renewal tracking.

Reporting locally to the Managing Director, you will collaborate with HR, Finance and IT to ensure smooth operations. Ideal candidates have 3–5 years of relevant experience in Saudi Arabia, hold a diploma or bachelor’s in business administration or