Facilities Admin & Procurement Specialist

Al-Futtaim; Riyadh; On-site; SAR 56,000 - 100,000; Full time

Job summary

Al-Futtaim in Saudi Arabia is seeking an Admin Assistant to provide structured administrative and coordination support across RSD facilities and project activities within the Kingdom. The role emphasizes accurate record-keeping, procurement support, and contract monitoring, collaborating with the Country RSD Manager, Facilities Supervisors, project teams, and mall partners.

Candidates should have a diploma or bachelor’s in business administration, 3–5 years in facilities administration, strong

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related discipline.
• Experience in facilities administration, procurement coordination, contract administration, or project administration.
• Fluency in written and spoken Arabic and English.

Responsibilities

• Prepare weekly and monthly management reports on facilities activities.
• Maintain dashboards and action trackers with target dates and status.
• Highlight overdue actions, budget variances, and operational risks.
• Maintain up-to-date trackers for job orders, cost proposals, and attendance records.
• Organize electronic filing and document-control system for quotations, approvals, POs, invoices, reports, permits, contracts, and correspondence.
• Follow up with Facilities Supervisors, stores, and vendors to close outstanding documentation.
• Coordinate documentation with mall management, stores, and contractors.
• Collect and archive approved drawings, warranties, and completion certificates.

Skills

Document control

Tender coordination

Arabic

English

Time management

Organizational skills

Technical awareness

Problem-solving

Education

Diploma or Bachelor's degree in Business Administration or related discipline

Tools

MS Office

Job description

Al-Futtaim in Saudi Arabia is seeking an Admin Assistant to provide structured administrative and coordination support across RSD facilities and project activities within the Kingdom. The role emphasizes accurate record-keeping, procurement support, and contract monitoring, collaborating with the Country RSD Manager, Facilities Supervisors, project teams, and mall partners.

Candidates should have a diploma or bachelor’s in business administration, 3–5 years in facilities administration, strong