Receptionist

Awadiunited; Jeddah; On-site; SAR 50,000 - 70,000; Full time

Job summary

A prominent company in the region is seeking an administrative professional to enhance customer journeys and ensure operational excellence. Responsibilities include managing schedules and deliveries, tracking Purchase Orders, and greeting visitors. The ideal candidate must be a Saudi National with 1-3 years of experience in a front-desk or coordination role, fluent in Arabic and English, and proficient in Microsoft Office and Zoho. This position offers an opportunity to contribute to a high-end company environment.

Qualifications

• 1-3 years of experience in a front-desk, administrative, or coordination role.
• Proficiency in Microsoft Excel and Outlook required.
• Experience with Zoho or similar ERP/CRM systems.

Responsibilities

• Proactively manage and monitor pending schedules, emails, and works.
• Track pending Purchase Orders and administrative tasks.
• Create, schedule, and initiate pending deliveries.

Skills

Organizational mastery

Multitasking skills

Professional communication

Fluency in Arabic

Fluency in English

Tools

Microsoft Excel

Microsoft Outlook

Zoho

Job description

Developing personalize our customer journeys to increase satisfaction & loyalty of our expansion recognized by industry leaders.

Responsibilities

• Action Tracking & Follow-ups: Proactively manage and monitor all pending schedules, emails, and works. Issue timely reminders and follow up until actions are closed.
• Procurement & PO Support: Track pending Purchase Orders (POs) and administrative tasks, ensuring stakeholders are updated on status and deadlines.
• Logistics & Delivery Management: Create, schedule, and initiate pending deliveries; collect and organize all Delivery Notes and coordinate with technical teams.
• Financial Reminders: Monitor pending payments and provide necessary reminders to the finance department or management to ensure timely settlement.
• First Impressions: Greet and direct visitors, ensuring a warm and professional welcome that reflects high-end company standards.
• Communication Hub: Manage the switchboard and general inbox, directing inquiries and flagging urgent "pending" items for immediate attention.

Requirements

• Nationality: Strictly reserved for Saudi Nationals in compliance with labor regulations.
• Experience: 1–3 years in a front-desk, administrative, or coordination role.
• Software Mastery: Proficiency in Microsoft Excel, Outlook, and experience with Zoho or similar ERP/CRM systems for tracking and reminders.
• Language Skills: Full professional fluency in both Arabic and English is required for documentation and inquiries.
• Qualities: Exceptional organizational mastery, ability to manage "pending lists," and high-level multitasking skills.

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