Receptionist

Ninja ?? نينجا; Al Khobar; On-site; SAR 39,000 - 78,000; Full time

Job summary

Ninja ?? نينجا is seeking a Receptionist in Khobar to be the face of our branch, delivering a welcoming, professional experience for visitors and employees alike.

You will manage the front desk, coordinate meetings, and support day-to-day office needs while collaborating with HR, Admin, Facilities, and Security. The ideal candidate has 1–3 years in reception or admin roles, strong Arabic and English communication, and a polished, service-oriented demeanor.

Qualifications

• 1-3 years of experience in reception, front desk, administration, customer service, or a similar role.
• Diploma or Bachelor's degree in Business Administration, Office Administration, HR, or a related field.
• Strong Arabic and English communication skills.
• Professional appearance, presence, and interpersonal skills.
• Basic proficiency in Microsoft Office.
• A proactive, service-oriented attitude and the ability to manage multiple tasks smoothly.

Responsibilities

• Welcome and assist visitors, employees, candidates, and external guests in a professional and friendly manner
• Manage the reception area, visitor registration, calls, and general inquiries
• Coordinate meeting rooms and ensure they are fully prepared for scheduled meetings and visitors
• Support office requirements, including supplies, couriers, documents, and general administration
• Coordinate with HR, Admin, Facilities, Security, and other teams to ensure smooth office operations
• Follow up on office maintenance, employee requests, and day-to-day administrative needs
• Maintain a professional, organized, and presentable office environment
• Handle company and visitor information with discretion and confidentiality

Skills

Customer service

Arabic & English communication

Office administration

Microsoft Office

Education

Diploma or Bachelor’s degree in Business Administration/Office Administration/HR

Tools

Microsoft Office

Job description

We're looking for a Receptionist to be the face of our Khobar branch and create a professional, welcoming experience for everyone who walks through our doors.

This role goes beyond answering calls — you'll manage the front desk, welcome employees and visitors, coordinate meetings, support day-to-day office needs, and ensure the office is always ready for guests, including senior leaders, directors, C-level executives, candidates, and external partners.

What You'll Do

• Welcome and assist visitors, employees, candidates, and external guests in a professional and friendly manner
• Manage the reception area, visitor registration, calls, and general inquiries
• Coordinate meeting rooms and ensure they are fully prepared for scheduled meetings and visitors
• Support office requirements, including supplies, couriers, documents, and general administration
• Coordinate with HR, Admin, Facilities, Security, and other teams to ensure smooth office operations
• Follow up on office maintenance, employee requests, and day-to-day administrative needs
• Maintain a professional, organized, and presentable office environment
• Handle company and visitor information with discretion and confidentiality

Requirements

• 1-3 years of experience in reception, front desk, administration, customer service, or a similar role
• Diploma or Bachelor's degree in Business Administration, Office Administration, HR, or a related field
• Strong Arabic and English communication skills
• Monitor and maintain office supplies and consumables, including stationery, pantry items, food and beverages, cleaning and hygiene supplies, and ensure they are consistently stocked
• Professional appearance, presence, and interpersonal skills
• Excellent organization and attention to detail
• Comfortable interacting with senior executives, visitors, and external stakeholders
• Basic proficiency in Microsoft Office
• A proactive, service-oriented attitude and the ability to manage multiple tasks smoothly