Real Estate Support

Philips Health Systems; Jeddah; On-site; SAR 67,000 - 112,000; Full time

Job summary

Philips Health Systems in Jeddah, Saudi Arabia, seeks an experienced Real Estate Operations Administrator to support facility needs, coordinate day-to-day operations, and manage administrative processes. You will handle travel, meetings, and supplier coordination while ensuring compliance and efficiency.

The role requires 2+ years in Real Estate/Facility Management, fluency in English and Arabic, strong MS Office skills, and a valid driving license.

Qualifications

• At least 2 years' experience in Real Estate Operations, Facility Management, or a similar function.
• Fluent in English and Arabic (mandatory).
• Advanced MS Office skills.

Responsibilities

• Serve as the central administrative support contact for the Real Estate team and leadership.
• Manage day-to-day office operations, records, agendas, expense claims, office supplies, onboarding activities, and administrative processes.
• Coordinate meetings, workshops, and events, including preparation of materials, meeting minutes, and follow-up on action items.
• Arrange business travel and logistics for employees, executives, and visiting customers.
• Handle incoming calls, correspondence, and departmental inquiries professionally.
• Maintain office facilities, kitchen, stationery supplies, weekly team gatherings, and utility-related administration.
• Support employee lifecycle activities including health and life insurance administration and employee claims coordination.
• Manage inventory storage and logistics activities including shipment and receipt of spare parts, tools, and office materials.
• Execute special projects and additional assignments as directed by management.

Skills

Real Estate Operations

Bilingual English/Arabic

MS Office

Driving License

Job description

Real Estate Support supports facility and real estate operations by coordinating services, resolving operational issues, monitoring performance, and driving process improvements to ensure efficient and compliant workplace operations.

Your Role

• Serve as the central administrative support contact for the Real Estate team and leadership
• Manage day-to-day office operations records agendas expense claims office supplies onboarding activities and administrative processes
• Coordinate meetings workshops and events including preparation of materials meeting minutes and follow-up on action items
• Arrange business travel and logistics for employees executives and visiting customers
• Handle incoming calls correspondence and departmental inquiries professionally
• Maintain office facilities kitchen and stationery supplies weekly team gatherings and utility-related administration
• Support employee lifecycle activities including health and life insurance administration and employee claims coordination
• Manage inventory storage and logistics activities including the shipment and receipt of spare parts tools and office materials
• Execute special projects and additional assignments as directed by management

Requirements

• At least 2 years' experience in Real Estate Operations, Facility Management, or a similar function.
• Fluent in English and Arabic (mandatory).
• Advanced MS Office skills.
• Valid driving license.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company s facilities. Field roles are most effectively done outside of the company s main facilities, generally at the customers or suppliers locations.