Executive Assistant: Real Estate Office Launch & Ops

Getfast Search; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Involvement in new office setup

Collaborative, innovative environment

Job summary

Getfast Search in Riyadh seeks an organized Executive Assistant to support a growing real estate services team. You will help set up the new office, manage contracts and policies, and coordinate with clients, vendors, and IT. The role requires strong planning, communication, and multitasking in a dynamic environment.

Ideal candidates will have 4+ years in administration, be fluent in English, and enjoy working across departments to drive efficient operations. Arabic language skills are a plus.

Qualifications

• Bachelor's degree as specified in the ad.
• 4+ years in administrative/operations/office management roles; real estate experience is a plus.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication in English.
• Proficiency with MS Office.
• Experience with proposal writing and presentations is preferred.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Problem-solving with a proactive approach.
• English fluent; Arabic knowledge is a plus.

Responsibilities

• Manage the setup of the new office, procurement of supplies, furniture, and technology infrastructure.
• Create, manage, and organize contracts, leases, agreements, and company policies.
• Assist in obtaining licenses and permits while ensuring local compliance.
• Serve as main point of contact for clients, vendors, and service providers; maintain contracts and communication.
• Research the local real estate market, compile data, and prepare reports for management.
• Coordinate schedules for senior management and arrange meetings.
• Assist in accounts, track expenditures, prepare invoices, and support financial planning.
• Aid in recruitment processes, schedule interviews, maintain records, and onboard staff.
• Collaborate with IT vendors to install software and hardware including CRM and communications tools.
• Write and format client and investor proposals aligned with company goals.

Skills

Executive support

Office management

Communication

Attention to detail

Multitasking

Problem solving

English fluency

Arabic language

Education

Bachelor degree in Business Administration, Real Estate, or a related field

Tools

MS Office (Word, Excel, PowerPoint)

CRM systems

Job description

Getfast Search in Riyadh seeks an organized Executive Assistant to support a growing real estate services team. You will help set up the new office, manage contracts and policies, and coordinate with clients, vendors, and IT. The role requires strong planning, communication, and multitasking in a dynamic environment.

Ideal candidates will have 4+ years in administration, be fluent in English, and enjoy working across departments to drive efficient operations. Arabic language skills are a plus.