Executive Assistant

Getfast Search; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Involvement in new office setup

Collaborative, innovative environment

Job summary

Getfast Search in Riyadh seeks an organized Executive Assistant to support a growing real estate services team. You will help set up the new office, manage contracts and policies, and coordinate with clients, vendors, and IT. The role requires strong planning, communication, and multitasking in a dynamic environment.

Ideal candidates will have 4+ years in administration, be fluent in English, and enjoy working across departments to drive efficient operations. Arabic language skills are a plus.

Qualifications

• Bachelor's degree as specified in the ad.
• 4+ years in administrative/operations/office management roles; real estate experience is a plus.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication in English.
• Proficiency with MS Office.
• Experience with proposal writing and presentations is preferred.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Problem-solving with a proactive approach.
• English fluent; Arabic knowledge is a plus.

Responsibilities

• Manage the setup of the new office, procurement of supplies, furniture, and technology infrastructure.
• Create, manage, and organize contracts, leases, agreements, and company policies.
• Assist in obtaining licenses and permits while ensuring local compliance.
• Serve as main point of contact for clients, vendors, and service providers; maintain contracts and communication.
• Research the local real estate market, compile data, and prepare reports for management.
• Coordinate schedules for senior management and arrange meetings.
• Assist in accounts, track expenditures, prepare invoices, and support financial planning.
• Aid in recruitment processes, schedule interviews, maintain records, and onboard staff.
• Collaborate with IT vendors to install software and hardware including CRM and communications tools.
• Write and format client and investor proposals aligned with company goals.

Skills

Executive support

Office management

Communication

Attention to detail

Multitasking

Problem solving

English fluency

Arabic language

Education

Bachelor degree in Business Administration, Real Estate, or a related field

Tools

MS Office (Word, Excel, PowerPoint)

CRM systems

Job description

Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary an secondary markets throughout the world, ready to build the future of real estate.

About the role

We are seeking a highly organized and proactive ExecutiveAssistant to support the team
in various administrative and operational tasks. This role will be pivotal in ensuring the smooth
setup and daily operations of the company, contributing to its success from the ground up.

Responsibilities

• Manage the setup of the new office, ensuring the procurement of office supplies, furniture,
  and technology infrastructure
• Create, manage, and organize essential business documents such as contracts, leases,
  agreements, and company policies
• Assist in obtaining necessary business licenses and permits while ensuring full compliance
  with local regulations
• Serve as the main point of contact for clients, vendors, and service providers; maintain
  contracts and communication to ensure smooth relationships
• Assist in researching the local real estate market, compiling data, and preparing reports to
  support management in making strategic decisions
• Coordinate and manage schedules for senior management, arranging internal and external
  meetings
• Assist in managing accounts, tracking expenditures, preparing invoices, and supporting
  financial planning processes
• Aid in recruitment processes, schedule interviews, maintain employee records, and assist in
  onboarding new team members
• Collaborate with IT vendors to install necessary software and hardware, including CRM and
  communication platforms
• Write and format client and investor proposals, ensuring they align with the companys
  strategic goals and present a compelling business case.

Qualifications

• Bachelors degree in Business Administration, Real Estate, or a related field
• 4+ years of experience in an administrative, operations, or office management role
  (experience in real estate is a plus)
• Strong organizational skills with attention to detail
• Excellent communication skills (both written and verbal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with proposal writing and presentation preparation is preferred
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Problem-solving mindset with a proactive approach
• Fluent in English; knowledge of Arabic is a plus.

What We Offer

• Competitive salary and benefits
• An opportunity to grow within a dynamic and expanding real estate services company
• Involvement in the establishment of a new office and opportunity to contribute significantly to the companys success
• A collaborative and innovative work environment.