Proposal Specialist

Dar Al Riyadh Group; Riyadh; On-site; SAR 180,000 - 320,000; Full time

Job summary

Dar Al Riyadh Group is seeking a Proposal Specialist to lead the complete RFP and tender process from opportunity review through submission and handover.

You will coordinate inputs from technical, legal, finance, HR, procurement, and operations to ensure compliant, competitive proposals delivered on time. The role requires strong English writing, attention to detail, and bid-management experience in engineering or related professional services.

Qualifications

• Minimum 7 years of experience in bids, tenders, or proposal management.
• Experience managing complex RFPs, RFQs, and giga-projects is preferred.
• Knowledge of procurement processes and multidisciplinary coordination.
• Strong written and spoken English; Arabic is an advantage.

Responsibilities

• Manage end-to-end RFP, RFQ, and tender submissions.
• Review RFP documents and prepare compliance matrices and submission schedules.
• Coordinate inputs from technical, legal, finance, HR, procurement, and operations.
• Develop and edit technical proposal content aligned with client requirements.
• Prepare executive summaries, credentials, project references, and CVs.
• Ensure all forms and certificates are complete and compliant.
• Track clarifications, addenda, exclusions, risks, and contractual requirements.
• Maintain document and version control throughout the bid process.
• Coordinate responses to post-submission clarifications and presentations.
• Support handover to project delivery and operations teams.
• Maintain proposal library, templates, credentials, CV database, and lessons learned.

Skills

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Proposal platforms

English writing

Job description

The Proposal Specialist is responsible forManaging the complete Request for Proposal (RFP) and tender process—from opportunity review and bid planning through proposal development, submission, clarification, and handover. The role ensures every proposal is compliant, competitive, professionally presented, and submitted on time.

Key Responsibilities

• Manage end-to-end RFP, RFQ, and tender submissions.
• Review RFP documents and prepare compliance matrices, submission schedules, and responsibility trackers.
• Coordinate inputs from technical, legal, finance, HR, procurement, and operation.
• Develop and edit technical proposal content, ensuring consistency and alignment with client requirements.
• Prepare executive summaries, company credentials, project references, methodologies, organizational charts, CVs, and other submission documents.
• Ensure all mandatory forms, declarations, certificates, and supporting documents are complete and compliant.
• Track clarifications, addenda, assumptions, exclusions, risks, and contractual requirements.
• Maintain document control, version control, approvals, and confidentiality throughout the bid process.
• Coordinate responses to post-submission clarifications, presentations.
• Support contract award handover to project delivery and operations teams.
• Maintain the proposal library, templates, credentials, CV database, lessons learned, and bid records.

Minimum Qualifications

• Minimum 7 years of experience in bids, tenders, or proposal management.
• Proven experience managing complex PIF and giga-projects RFPs from receipt through final submission.
• Experience in engineering consultancy, architecture, infrastructure, construction, project management consultancy, or a related professional-services environment is preferred.
• Strong understanding of technical and proposal structures and procurement processes.
• Experience coordinating multidisciplinary stakeholders.

Required Skills

• Advanced Microsoft Word, Excel, and PowerPoint skills
• Knowledge of Adobe Acrobat and proposal collaboration platforms
• Excellent written and spoken English; Arabic is an advantage
• Strong attention to detail and ability to manage multiple deadlines