Project Admin & Documents Controller at KONE

KONE; Riyadh; On-site; SAR 90,000 - 130,000; Full time

Job summary

KONE (Riyadh) seeks a Project Admin & Documents Controller to support Project Managers with project documentation, forecasting, invoicing tracking, and change order administration. The role is on-site in Riyadh with a focus on accurate records, timely approvals, and strong collaboration across teams.

The ideal candidate holds a Bachelor's in Business Administration and has 3–5 years of relevant experience, including SAP and advanced MS Excel skills. Proficiency in English and Arabic is required.

Qualifications

• 3–5 years' experience in a similar role.
• Excellent communication, coordination and follow-up skills.
• Strong user of MS Office applications, especially MS Excel.
• SAP experience is mandatory.
• Excellent Arabic and English language skills.

Responsibilities

• Collect information for Project Manager's and Supervisor decision making.
• Monitor the project schedule to help maintain the project plan and notify PM about updates.
• Support PM and Supervisor with customer correspondence, approvals and signatures, and prepare documentation for stakeholders.
• Monitor invoicing status vs. billing plan and report deviations.
• Verify collection and report deviations, prepare status information for forecast reviews.
• Update cost forecast with actuals and incoming invoices.
• Coordinate with Logistics for project logistics needs.
• Prepare revenue and cost plan status information for forecast reviews.
• Administer change orders / variation sales.
• Handle contract / scope related claims with the Project Manager and file customer correspondence.
• Document management: create, update and maintain the document lifecycle and version control.

Skills

Communication skills

Coordination

Follow-up skills

Arabic language

English language

Education

Bachelor degree in Business Administration

Tools

SAP

MS Excel

MS Office

Job description

Project Admin & Documents Controller at KONE in الرياض, S01, SA.

This Full time on site position offers great opportunities for career growth.

Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices.

We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.

It’s time to make a move. Join our flow.

We are looking for an energetic and organized Project Admin & Documents Controller who will support the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.

What will you do?

• Collect information for Project Manager's and Supervisor decision making.
• Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.
• Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.
• Responsible for monitoring invoicing status vs. billing plan and reports deviations.
• Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found.
• Responsible for monitoring and updating cost forecast with actuals and incoming invoices.
• Handle project's requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.
• Prepare revenue and cost plan status information for forecast reviews.
• Responsible for administration of change orders / variation sale.
• Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.
• Document management: Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control.

Are you the one?

• Bachelor degree in Business Administrator.
• 3 - 5 years' experience in similar role.
• Excellent communication, coordination and follow up skills.
• Strong user of MS Office applications, specially MS Excel.
• SAP experience is mandatory.
• Excellent Arabic and English language skills.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual.

Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas.

Sustainability is an integral part of our culture and the daily practice.

We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized.

In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.