Project Admin & Documents Controller

Kone México; Riyadh; On-site; SAR 70,000 - 110,000; Full time

Job summary

KONE México is seeking an energetic and organized Project Admin & Documents Controller to support Project Managers by monitoring the project forecast, posting actuals, managing documentation, and tracking invoicing against the billing plan.

You will handle change orders, contract claims, and document lifecycle control, requiring a Bachelor's in Business Administration, 3–5 years' experience, SAP, MS Office/Excel, and fluency in Arabic and English.

Qualifications

• Bachelor degree in Business Administration.
• 3–5 years’ experience in a similar role.
• Excellent communication, coordination and follow-up skills.
• Strong user of MS Office applications, especially MS Excel.
• SAP experience is mandatory.
• Excellent Arabic and English language skills.

Responsibilities

• Collect information for Project Manager and Supervisor decision making.
• Monitor the project schedule to help maintain the project plan and notify PM about updates.
• Support PM and Supervisor with customer correspondence, approvals and signatures, and ensure documentation is archived.
• Responsible for monitoring invoicing status vs billing plan and reports deviations.
• Verify collection and report deviations, prepare status information for forecast reviews.
• Monitor and update cost forecast with actuals and incoming invoices.
• Handle project’s requests for logistics needs and coordinate with Logistics Coordinator.
• Prepare revenue and cost plan status information for forecast reviews.
• Responsible for administration of change orders / variation sale.
• Handle contract / scope related claims, filing, and keeping customer correspondence/documentation.
• Document management: create, update, and maintain the document lifecycle with version control.

Skills

Communication

Coordination

Follow-up

Education

Bachelor degree in Business Administration

Tools

MS Office

MS Excel

SAP

Job description

Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing. It's time to make a move. Join our flow. We are looking for an energetic and organized Project Admin & Documents Controller who will support the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.

What will you do?

• Collect information for Project Manager’s and Supervisor decision making.
• Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.
• Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.
• Responsible for monitoring invoicing status vs. billing plan and reports deviations.
• Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found.
• Responsible for monitoring and updating cost forecast with actuals and incoming invoices.
• Handle project’s requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.
• Prepare revenue and cost plan status information for forecast reviews.
• Responsible for administration of change orders / variation sale.
• Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.
• Document management: Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control.

Are you the one?

• Bachelor degree in Business Administrator.
• 3 - 5 years’ experience in similar role.
• Excellent communication, coordination and follow up skills.
• Strong user of MS Office applications, specially MS Excel.
• SAP experience is mandatory.
• Excellent Arabic and English language skills.

Wir bei KONE konzentrieren uns auf die Schaffung einer innovativen und partnerschaftlichen Arbeitskultur, in der wir den Beitrag jedes einzelnen wertschätzen. Die Mitarbeiterbindung ist für uns ein Schwerpunktbereich und wir ermutigen unsere Mitarbeiter, sich einzubringen sowie Informationen und Ideen auszutauschen. Nachhaltigkeit ist ein integraler Bestandteil unserer Kultur und der täglichen Arbeit. Wir befolgen ethische Geschäftspraktiken und haben es uns zum Ziel gesetzt, eine Kultur des Miteinander aufzubauen, in der Kollegen einander vertrauen und sich respektieren und in der gute Leistung anerkannt wird. Als Unternehmen, das einen großartigen Arbeitsplatz bietet, sind wir darauf stolz, eine Vielzahl von Erfahrungen und Möglichkeiten anzubieten, mit deren Hilfe Sie Ihre beruflichen und persönlichen Ziele erreichen und ein gesundes, ausgeglichenes Leben genießen können.

Weitere Informationen finden Sie unter https://kone.com/global/en/careers.html

Bei KONE ist es unser Ziel, die Zukunft der Städte zu gestalten. Als globaler Marktführer in der Aufzugs- und Fahrtreppenbranche bewegen wir täglich zwei Milliarden Menschen und machen ihre Wege mit intelligentem und nachhaltigem People Flow® sicher, komfortabel und zuverlässig. Im Jahr 2025 erzielte KONE einen Umsatz von 11,2 Milliarden Euro und beschäftigte Ende des Jahres über 60.000 Mitarbeitende in fast 70 Ländern. Die KONE-Aktien der Klasse B sind an der Nasdaq Helsinki in Finnland notiert.