Strategic Project Admin & Documentation Controller

KONE; Riyadh; On-site; SAR 90,000 - 130,000; Full time

Job summary

KONE (Riyadh) seeks a Project Admin & Documents Controller to support Project Managers with project documentation, forecasting, invoicing tracking, and change order administration. The role is on-site in Riyadh with a focus on accurate records, timely approvals, and strong collaboration across teams.

The ideal candidate holds a Bachelor's in Business Administration and has 3–5 years of relevant experience, including SAP and advanced MS Excel skills. Proficiency in English and Arabic is required.

Qualifications

• 3–5 years' experience in a similar role.
• Excellent communication, coordination and follow-up skills.
• Strong user of MS Office applications, especially MS Excel.
• SAP experience is mandatory.
• Excellent Arabic and English language skills.

Responsibilities

• Collect information for Project Manager's and Supervisor decision making.
• Monitor the project schedule to help maintain the project plan and notify PM about updates.
• Support PM and Supervisor with customer correspondence, approvals and signatures, and prepare documentation for stakeholders.
• Monitor invoicing status vs. billing plan and report deviations.
• Verify collection and report deviations, prepare status information for forecast reviews.
• Update cost forecast with actuals and incoming invoices.
• Coordinate with Logistics for project logistics needs.
• Prepare revenue and cost plan status information for forecast reviews.
• Administer change orders / variation sales.
• Handle contract / scope related claims with the Project Manager and file customer correspondence.
• Document management: create, update and maintain the document lifecycle and version control.

Skills

Communication skills

Coordination

Follow-up skills

Arabic language

English language

Education

Bachelor degree in Business Administration

Tools

SAP

MS Excel

MS Office

Job description

KONE (Riyadh) seeks a Project Admin & Documents Controller to support Project Managers with project documentation, forecasting, invoicing tracking, and change order administration. The role is on-site in Riyadh with a focus on accurate records, timely approvals, and strong collaboration across teams.

The ideal candidate holds a Bachelor's in Business Administration and has 3–5 years of relevant experience, including SAP and advanced MS Excel skills. Proficiency in English and Arabic is required.